◆ PowerPoint · slides

Create Inventory Documentation

Assemble a slide with the shipment inventory and photos that accompanies material sent to the external conservator so …

2heights
2tasks
1roles do it
See the prompt↓More slides workflows

The same job, four prompts

do it · improve it · decide · become
AExecute — “help me do it”Assemble a slide with the shipment inventory and photos that accompanies material sent to the…+
Assemble a slide with the shipment inventory and photos that accompanies material sent to the external conservator so the courier knows contents: list item IDs, brief description, weight, and include cropped photos and a one-slide summary for packing staff.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before sending to conservation, make the shipment slide less likely to cause returns: surface…+
Before sending to conservation, make the shipment slide less likely to cause returns: surface missing provenance info that the conservator will ask for, ensure every photo is cropped to show damage, and add a short ‘Accept/Reject on arrival’ checklist for the conservator to complete.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
The tool
Text Box

A Text Box allows you to add and format text anywhere on your PowerPoint slide.

  1. 1

    Open the slide where you want to add a text box.

  2. 2

    On the ribbon, select the Insert tab.

  3. 3

    In the Text group, click Text Box.

    Best practiceClicking anywhere on the slide after selecting 'Text Box' will create a default text box, or you can click and drag to define its size.

  4. 4

    On the slide, click and drag to draw the text box to your desired size and position.

  5. 5

    Click inside the text box and type or paste your text.

  6. 6

    To move the text box, select it and drag it when the pointer becomes a four-headed arrow.

  7. 7

    To format text, select the text within the box and choose options from the Font section on the Home tab.

  8. 8

    Right-click the text box border and select Format Shape to adjust margins or other text box properties.

To quickly access text box options, right-click the text box border and choose 'Format Shape' from the context menu.

While direct text box insertion via API is not a standard feature, text content and formatting can be manipulated programmatically within existing placeholders or shapes.

Glossary

words on this page
Format ShapeA task pane or dialog box for customizing the appearance of selected shapes and objects.ExampleYou use the Format Shape pane to change a square into a rounded rectangle and fill it with a gradient color.
Text BoxA movable, resizable container for typing and formatting text anywhere on a slide.ExampleYou drag a text box to the corner of your slide to add a small note without affecting other content.

The real tasks

1 of them
Quickly assemble a slide with the shipment inventory and photos that accompanies material sent to an external conservator so the courier knows what's inside.

Who does this

1 roles
Archivist

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in PowerPoint — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.