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Presentation Planning

Prepare speaker notes that remind you to emphasize safety checks and permit conditions during an on‑site briefing; add…

2heights
12tasks
6roles do it
See the prompt↓More slides workflows

The same job, four prompts

do it · improve it · decide · become
AExecute — “help me do it”Prepare speaker notes that remind you to emphasize safety checks and permit conditions during…+
Prepare speaker notes that remind you to emphasize safety checks and permit conditions during an on‑site briefing; add notes and rehearse timings for a 10‑minute briefing by tomorrow.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before the briefing, harden the notes — add exact wording for the key safety checks, list the…+
Before the briefing, harden the notes — add exact wording for the key safety checks, list the permit numbers and the conditions that would stop work, include short timing cues for each point, and flag likely questions from landowners so you can answer without hesitating.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
The tool
Slides

Slides are the individual pages of your presentation, allowing you to organize and display content.

  1. 1

    Open PowerPoint.

  2. 2

    On the Home tab, in the Slides section, select New Slide to add a new slide.

  3. 3

    To choose a different slide layout, select the arrow next to New Slide.

  4. 4

    Select Layout, and then select the layout you want from the menu.

  5. 5

    Select the text box and type your content.

  6. 6

    To add a section, right-click between slides and select Add Section.

    NoteAn Untitled Section is added, and the Rename Section dialog box opens.

  7. 7

    To change slide size, select the Design tab, then Slide Size.

  8. 8

    To view your presentation, go to the bottom right of the software and select the Slide Show button.

    Best practiceLimit the number of slides to approximately one slide per minute of presentation time to maintain audience engagement.

  9. 9

    Save your presentation to commit your work.

Use the 'Slides' section on the Home tab to efficiently add, arrange, and customize your presentation's content.

PowerPoint presentations and slides can be programmatically created and manipulated using Microsoft Graph API or Office VBA.

Glossary

words on this page
Add SectionA feature that organizes slides into named groups, making large presentations easier to manage.ExampleYou create sections like 'Introduction,' 'Key Findings,' and 'Conclusion' to organize your slides.
Slide ShowA presentation mode that displays slides sequentially, often full-screen, for an audience.ExampleDuring the meeting, the presenter clicked through the slides one by one for everyone to see.
Slide SizeThe dimensions of your presentation slides, which can be adjusted for different display types.ExampleYou adjust the slide size to widescreen so your presentation looks correct on a large monitor.
New SlideA command to insert a new slide into your presentation, typically following the current slide.ExampleClicking New Slide inserts a blank slide after your current one, ready for new content.
Text BoxA movable, resizable container for typing and formatting text anywhere on a slide.ExampleYou drag a text box to the corner of your slide to add a small note without affecting other content.

The real tasks

6 of them
Prepare speaker notes that remind you to emphasize safety checks and permit conditions during an on-site briefing.
Prepare annotated speaker notes to guide me through client presentations so I hit every decision point.
Prepare and rehearse the final client presentation with timings and presenter notes so the team can answer tough technical questions confidently.
Create an exhibit slide that lays out supporting documents in the order they will be presented.
Prepare an inspection briefing that sequences the narrative we will use with inspectors and flags who will answer which topics.
Prepare speaker notes and rehearse with timings so I can present the regional travel demand model results within a fixed 20-minute slot at the council meeting.

Who does this

6 roles
Regulatory Affairs AnalystTransportation PlannerHabitat Restoration WorkerInterior DesignerLandscape ArchitectLegal Assistant

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in PowerPoint — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.