◆ Acrobat · fill

Create Custom Stamps

I need a clear approval workflow for the vendor invoices pile. Add a custom 'Approved - Accounts' stamp that includes …

3heights
3tasks
See the prompt↓More fill workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”I need a clear approval workflow for the vendor invoices pile. Add a custom 'Approved -…+
I need a clear approval workflow for the vendor invoices pile. Add a custom 'Approved - Accounts' stamp that includes approver name and date, and apply it to [invoice=invoice_2026-06.pdf] before I send for filing today.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Vendors sometimes query approvals when the mark is vague. Make a custom approval stamp labeled…+
Vendors sometimes query approvals when the mark is vague. Make a custom approval stamp labeled 'Accounts Approved' that includes a typed name field, date, and an optional short note; choose a sober green color and medium opacity so it prints cleanly. Tell me why those choices lower disputes and how to apply it consistently. Ladder [ladder=L3]
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
CDecide — “help me choose”Invoices have been returned because the on-PDF marks look hand-drawn or lack who approved them.…+
Invoices have been returned because the on-PDF marks look hand-drawn or lack who approved them. I can create a custom stamp but I’m unsure which fields to require and how to make it durable across viewers and prints. Recommend a stamp layout (text fields, color, size), whether to require a date and printed name, and any export settings so the stamp remains legible and non-repudiable when vendors print the invoice. Outline the risk if we only use initials.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Approvals on invoices keep being questioned by vendors

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Acrobat — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.