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Inbox Prioritization

Create an Inbox rule that files messages older than 24 hours from mailing lists and volunteers into an 'FYI' folder an…

2heights
2tasks
1roles do it
See the prompt↓More email workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Create an Inbox rule that files messages older than 24 hours from mailing lists and volunteers…+
Create an Inbox rule that files messages older than 24 hours from mailing lists and volunteers into an 'FYI' folder and keeps messages from registered researchers and messages flagged for follow-up in the main inbox each morning.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Set up inbox filters so only urgent researcher requests and action items stay visible each…+
Set up inbox filters so only urgent researcher requests and action items stay visible each morning: auto-file listserv traffic and newsletter senders to FYI, keep messages addressed directly to my archive account or where I'm in To or flagged; surface any message with words 'appointment', 'visit', or 'accession' into a Priority view.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Keep my inbox so only urgent researcher requests and action items stay visible each morning.

Who does this

1 roles
Archivist

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.