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◆ Outlook · email

Inbox Segmentation

Keep my inbox to new RFIs, change orders, and coordination notes only: create an inbox rule to move other messages to …

2heights
2tasks
1roles do it
See the prompt↓More email workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Keep my inbox to new RFIs, change orders, and coordination notes only: create an inbox rule to…+
Keep my inbox to new RFIs, change orders, and coordination notes only: create an inbox rule to move other messages to 'Archive‑LowPriority', tag RFIs and change orders with category Red and pin them, and notify me for any message with subject containing 'RFI' or 'Change Order'.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Set inbox rules so I only see new RFIs, change orders, and coordination notes in my main view —…+
Set inbox rules so I only see new RFIs, change orders, and coordination notes in my main view — auto‑move newsletters and vendor promos to Archive‑LowPriority, create a Search Folder 'Active RFIs & COs' that shows unread messages with subject containing RFI or Change Order, and color Red for immediate ones so I can work uninterrupted.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Keep my inbox to only new RFIs, change orders, and coordination notes so I can actually get drawing work done between interruptions.

Who does this

1 roles
Architectural Drafter

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.