Check
◆ Outlook · email

Track Communications

Send our translators distribution list the file 'Feature_ENG_forTranslation.docx', attach the approved source text, re…

2heights
2tasks
1roles do it
See the prompt↓More email workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Send our translators distribution list the file 'Feature_ENG_forTranslation.docx', attach the…+
Send our translators distribution list the file 'Feature_ENG_forTranslation.docx', attach the approved source text, request tracked translations back into the same file, and ask for delivery by Monday so I can check copy before layout.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before I forward the source to translators, tidy the handoff: add a short cover note that lists…+
Before I forward the source to translators, tidy the handoff: add a short cover note that lists exactly which paragraphs must not be altered, point out proper nouns and measurement conventions, request tracked changes and a glossary entry for three recurring terms, and ask for status updates if they miss the Monday deadline.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Get the translators the exact text and track the back-and-forth so nothing is lost in handoff.

Who does this

1 roles
Copy Editor

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.