Check
◆ Outlook · email

Track Deadlines

Flag the grant-application email for curator review and set a follow-up reminder two weeks before the submission deadl…

2heights
2tasks
1roles do it
See the prompt↓More email workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Flag the grant-application email for curator review and set a follow-up reminder two weeks…+
Flag the grant-application email for curator review and set a follow-up reminder two weeks before the submission deadline of April 8, and send a reminder email to collaborators (Tom and Aisha) one week before submission.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before reminders, add a one-line checklist to the reminder: budget, CVs, and supporting images.…+
Before reminders, add a one-line checklist to the reminder: budget, CVs, and supporting images. Flag the application for follow-up, set a two-week and one-week automated reminder, and send Tom and Aisha an agenda-style note explaining what each must deliver a week before April 8.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Make sure I don't miss the curator review deadline: flag the grant application for follow-up and remind collaborators a week before submission.

Who does this

1 roles
Museum Curator

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.