◆ Outlook · organize

Audit Folders

Audit the press contact folder weekly and archive or purge old pitches so the archive reflects what we can actually re…

2heights
2tasks
1roles do it
See the prompt↓More organize workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Audit the press contact folder weekly and archive or purge old pitches so the archive reflects…+
Audit the press contact folder weekly and archive or purge old pitches so the archive reflects what we can actually reach — search the Press Contacts folder for messages older than six months, archive contacts with no activity, and delete clearly irrelevant pitches.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before archiving, preserve reachable contacts and avoid losing potential leads — run a weekly…+
Before archiving, preserve reachable contacts and avoid losing potential leads — run a weekly audit of Press Contacts older than six months, flag contacts with no opens or replies for review, archive those with no engagement for two quarters but purge only vendor spam; produce a short report listing purged domains and send to the comms director.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Audit the press contact folder weekly and archive or purge old pitches so the archive reflects what we can actually reach.

Who does this

1 roles
Campaign Manager

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.