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Streamline Communication

Create inbox rules to route supplier invoices into a folder 'Invoices' and RFI responses into 'RFI Responses', apply c…

2heights
2tasks
1roles do it
See the prompt↓More organize workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Create inbox rules to route supplier invoices into a folder 'Invoices' and RFI responses into…+
Create inbox rules to route supplier invoices into a folder 'Invoices' and RFI responses into 'RFI Responses', apply categories and colours to each so contractor queries don't get lost.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before enabling auto‑filing, set rules that route any message with 'Invoice' in the subject or…+
Before enabling auto‑filing, set rules that route any message with 'Invoice' in the subject or from known suppliers into 'Invoices', and messages tagged 'RFI' or from contractors into 'RFI Responses', apply distinct colours, and add an alert for new RFIs so urgent queries surface immediately.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Stop the inbox from swallowing useful contractor queries: automatically route supplier invoices and RFI responses into separate folders

Who does this

1 roles
Architectural Project Manager

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.