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Notification Management

As soon as a supplier bid thread arrives, forward it to procurement lead Sarah Lee and cc deputy Marcus Diaz, add a hi…

2heights
6tasks
3roles do it
See the prompt↓More rules workflows

The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”As soon as a supplier bid thread arrives, forward it to procurement lead Sarah Lee and cc…+
As soon as a supplier bid thread arrives, forward it to procurement lead Sarah Lee and cc deputy Marcus Diaz, add a high‑priority flag and a one‑line note: 'Please review — deadline in 48 hours.'
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before forwarding supplier bids, ensure Sarah Lee sees them immediately: set a rule to…+
Before forwarding supplier bids, ensure Sarah Lee sees them immediately: set a rule to auto‑forward any messages with subject 'Supplier Bid' to Sarah and bcc Marcus, add high priority, include the original deadline and recommended next step so procurement can act without asking me for context.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

3 of them
Make sure the procurement lead sees the supplier bid thread immediately when it arrives so we don't miss the deadline
Keep the clinical team aware when a client's treatment plan changes by forwarding my assessment summary and asking for input.
Make sure the receptionist and I never miss a supplier's invoice deadline again.

Who does this

3 roles
Architectural Project ManagerOffice ManagerArt Therapist

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.