◆ Outlook · schedule

Scheduling & Polling

Poll board members Helen, Marcus and Tanya for availability and present three workable times for the public lecture in…

2heights

4tasks

2roles do it

The same job, four heights

do it · improve it · decide · become

AExecute — “help me do it”Poll board members Helen, Marcus and Tanya for availability and present three workable times…+

Poll board members Helen, Marcus and Tanya for availability and present three workable times for the public lecture in August so they can pick one without more back-and-forth.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before polling, check the board's known blackout dates, propose three specific lecture times in…+

Before polling, check the board's known blackout dates, propose three specific lecture times in August that avoid those dates, present them with attendee impacts (who's out), and ask Helen, Marcus and Tanya to pick one by Friday so we can confirm venue and publicity.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

2 of them

Poll the board and present three workable times for the public lecture so we stop wasting their time with endless emails.

Poll the five stakeholders for the prototype sign‑off meeting instead of trading ten messages.

Who does this

2 roles

ArchivistIndustrial Designer

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.