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Archive Closed Mailboxes

Archive the closed case mailbox every six months: search the closedcases@firm.com mailbox for messages older than six …

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The same job, four heights

do it · improve it · decide · become
AExecute — “help me do it”Archive the closed case mailbox every six months: search the closedcases@firm.com mailbox for…+
Archive the closed case mailbox every six months: search the closedcases@firm.com mailbox for messages older than six months, move them to an archive folder labeled 'Closed Cases Archive H2 2026', and run this process today.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before archiving closed cases, preserve discoverable metadata: identify messages in…+
Before archiving closed cases, preserve discoverable metadata: identify messages in closedcases@firm.com older than six months, confirm they belong to matters marked 'closed' in our case list, export them as a single archived store labeled 'Closed Cases Archive H2 2026' with original folder paths and message headers, and log the archive run for records retention.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Archive the closed case mailbox every six months so the firm meets record-retention practice

Who does this

1 roles
Legal Advisor

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.