◆ PowerPoint · chart

Process Documentation

Build a process diagram on one slide that explains how a document moved from private papers to the archive, showing ea…

2heights

10tasks

5roles do it

The same job, four heights

do it · improve it · decide · become

AExecute — “help me do it”Build a process diagram on one slide that explains how a document moved from private papers to…+

Build a process diagram on one slide that explains how a document moved from private papers to the archive, showing each step and responsible actor in sequence.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before departmental review, refine the process diagram — label each actor clearly, mark where…+

Before departmental review, refine the process diagram — label each actor clearly, mark where provenance checks occurred, add timestamps if known, and flag any gaps in the chain of custody that could raise questions.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

5 of them

Build a process diagram that explains how a document moved from private papers to the archive.

Build a process diagram that explains maintenance tasks over the first two years so the owner understands upkeep needs.

Create a process slide that explains the handoff steps from proofing to final print for the production team.

Produce a slide that maps where to look when a record is reported missing so retrievals are faster.

Produce a slide with a step-by-step process showing how public comments will be handled after the hearing.

Who does this

5 roles

Transportation PlannerHistorianLandscape ArchitectMusic PublisherRecords Clerk

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in PowerPoint — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.