6 tasks, each one witnessed by the sources that watched the job — and behind every one, a prompt you can use tonight.
You start by checking project management software (Asana, Trello, or Jira) for tasks: event timelines, venue bookings, and staff assignments. Morning calls with coaches, production, and sponsors resolve any overnight issues.
Afternoon is logistics: confirming servers and technical setup with IT, updating communication platforms (Slack/Discord) about match times, and reviewing player availability and travel. Evenings often include running or supervising live events and writing post-event notes for the next day.
Expect a project management tool (Asana, Trello, or Jira) for schedules, task owners, and deadlines, plus communication platforms like Slack and Discord for rapid team and vendor messages.
You’ll also use spreadsheets (Excel/Google Sheets) for budgets and rosters, a calendar system (Google Calendar), and simple ticketing or staffing tools to assign crew and track shifts during events.
Keep a master calendar in your project management software with registration, roster lock, and travel deadlines. Assign a single person to own each task and add reminders two weeks and 48 hours before each deadline.
Use communication platforms to confirm player availability immediately after invitations, store travel documents centrally, and double-check visa or passport requirements at least one month before international events.
AI can automate schedule reminders, generate lineup emails, draft contracts, and summarize post-event reports. Use it in tools that integrate with your project management software or Slack to save time.
Don’t let AI send final contracts or sensitive player info without a human review. Never trust AI for visa rules, technical setup specs, or financial approvals—always confirm those with the responsible human and original documents.
Pay varies by region and organization: smaller teams may pay $30,000–50,000 USD annually, mid-size orgs $50,000–80,000, and major leagues or publishers can pay $80,000+. These ranges come from published job listings and industry salary surveys.
Many roles add travel per diems and event bonuses. Freelance event ops or contract roles often pay per event ($300–$1,500/day) depending on responsibility and location.
Volunteer at local LANs, amateur tournaments, or university esports clubs to run check-in, stage setup, and match scheduling. Use that experience to show you can manage logistics, staff, and basic tech.
Learn one project management tool (Asana/Trello) and get comfortable with Slack/Discord. Build a simple portfolio: event timelines, budgets, and post-event reports that show you can organize and document work.
An operations manager covers ongoing systems: standard operating procedures, player onboarding, contracts, and tournament coordination across many events. You build and maintain processes.
A team manager focuses day-to-day on one team’s schedule, player welfare, and training logistics. An event producer focuses on show elements (broadcast, stage design). You’ll overlap, but ops is process and logistics across teams and events.