The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+Translate the client onboarding guide.docx into Spanish for our Madrid office. Produce an editable…
Execute — do the immediate task
+Translate the client onboarding guide.docx into Spanish for our Madrid office. Produce an editable Spanish copy named Onboarding Guide — Spanish and keep formatting intact. Have the translation reviewed by Lucia in Madrid and set a 48-hour review deadline. Make sure that link permissions allow Lucia to comment and suggest edits only, not change the original English file.
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Improve — make it easier to accept
+Before I create a translated copy of the onboarding guide, make it approval-ready: extract and show…
Improve — make it easier to accept
+Before I create a translated copy of the onboarding guide, make it approval-ready: extract and show any industry-specific terms and names that should not be translated, identify tables or images that may need layout tweaks, and flag phrases that demand legal review. Recommend a file-naming convention and reviewer flow that Lucia can follow in Madrid so she can sign off quickly.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+I sent the onboarding guide for automated translation into Spanish and asked Lucia in Madrid to…
Decide — diagnose the stuck moment
+I requested a translation and the Madrid reviewer says terms are inconsistent.
I sent the onboarding guide for automated translation into Spanish and asked Lucia in Madrid to review. She says several product names and policy phrases were translated inconsistently and now doubts the whole file. I don’t know whether to rerun an adjusted auto-translate, fix phrases myself, or ask Lucia to correct the copy. Which approach will be fastest with the least risk to accuracy and her patience?
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Become — change the pattern
+Over time we translate the same set of guides for different offices and repeatedly correct the same…
Become — change the pattern
+We keep re-translating docs and fixing the same terms repeatedly.
Over time we translate the same set of guides for different offices and repeatedly correct the same product names and policy phrases. It wastes time and annoys local reviewers. What standing process or small assets should we create so future translations don’t repeat these fixes, who should own it, and one step to bake it into every translate-and-review workflow?
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Other file storage work people do in Google Drive.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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