Create lead lists

I need a list of sales leads for enterprise HR tech buyers in the Northeast. Build a lead list of 150 contacts: heads of People Operations, VP of Talent, CHROs at companies with 500–2,500 employees in Boston, New York, and Philadelphia. Include company name, title, and a note on why they might be a fit. Deliver the list as a CSV I can export and use in outreach sequences.

Before I export this lead list to outreach, make it easy to prioritize. Bring expected purchase intent signals to the top: recent funding, recent HR system change, or recent headcount growth. Highlight the top 25 accounts by likelihood to engage and flag which contacts already follow my company. Suggest three filters that will make the list actionable for a two-week campaign.

I asked for VP and CHRO level contacts and the lead list returned many HR directors at small firms. I'm worried the list will waste my SDR team's time. Explain why these mismatches happened, how to refine the company-size and title filters so future pulls hit VP+ at 500–2,500 headcount, and a quick cleanup plan to turn the current list into a usable seed for outreach.

Each quarter I recreate lead lists and we lose tracking of who was contacted, who warmed, and the accounts that cooled. Where am I systematically losing conversion memory between efforts? Recommend one process change to preserve engagement history, one naming convention for lists, and a lightweight tagging habit the team can keep without adding work.