The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+Inbox is over its retention window. Archive all emails older than January 1, 2023 that are in the…
Execute — do the immediate task
+Inbox is over its retention window. Archive all emails older than January 1, 2023 that are in the Promotions and Updates folders, except any thread with 'invoice' or 'tax' in the subject. Confirm count before you archive and show me the first five subjects being archived.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Improve — make it easier to accept
+Before archiving old messages, surface any hidden risks. Highlight threads older than January 1,…
Improve — make it easier to accept
+Before archiving old messages, surface any hidden risks. Highlight threads older than January 1, 2023 that mention contract numbers, invoices, or legal, and list any sender addresses that match vendors we still work with so I can exclude them if needed.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+I queued archive for everything before January 2023 and saw a vendor thread about a disputed…
Decide — diagnose the stuck moment
+I selected a bulk archive but spotted a vendor thread I might need
I queued archive for everything before January 2023 and saw a vendor thread about a disputed invoice. I don't know if finance still needs it. Who should I check with quickly and what language gets a definitive yes or no so I don't archive something we might need for reconciliation?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Become — change the pattern
+Every quarter I spend hours finding old invoices and contract notes because I hoard everything in…
Become — change the pattern
+Old emails keep accumulating and I waste time searching
Every quarter I spend hours finding old invoices and contract notes because I hoard everything in my inbox. Which filing habit or small rule will cut my search time in half and still keep needed items accessible?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Next to this one
Other email and calendar work people do in Microsoft Outlook.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.