Create and format captions for figures — AI Prompts for Microsoft Word

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

I need consistent figure labels for a journal submission. Create figure captions that say Figure 1:…

I need consistent figure labels for a journal submission. Create figure captions that say Figure 1: followed by the title sentence in bold, include source lines where provided, and ensure captions are anchored to the figures so they move when I insert pages. Use sequential numbering across the whole document and update the cross‑references before I export to PDF for submission on Friday.

Improve — make it easier to accept

Before I export the submission, make these figure captions approval‑ready: surface the caption text…

Before I export the submission, make these figure captions approval‑ready: surface the caption text so editors can see the figure title at a glance, ensure the figure number is easily searchable, flag captions that lack a concise title or have ambiguous source lines, and make sure captions are not split across pages or separated from their figures in the print layout.

Decide — diagnose the stuck moment

I finalised the layout and discovered Figure 3’s caption is two pages away from the image because I…

A figure caption got separated from its image and the page breaks moved it two pages away

I finalised the layout and discovered Figure 3’s caption is two pages away from the image because I applied a style change. I’m afraid that will confuse peer reviewers and the journal will reject the PDF. What likely caused the caption to detach, what quick fixes will re-anchor it to the figure without breaking numbering, and which settings should I check to prevent the same thing when I reflow the document tomorrow?

Become — change the pattern

On multiple papers I lose time patching captions that slip away from their images after edits or…

Captions keep splitting from images after edits and page reflows

On multiple papers I lose time patching captions that slip away from their images after edits or when authors insert text. Where does the process fail — style use, anchoring, or author habits — and what concrete habit changes and a short checklist should I adopt so captions remain attached and numbered correctly across rounds of edits?

Next to this one

Other word processor work people do in Microsoft Word.

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Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

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