Create and update indexes — AI Prompts for Microsoft Word

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

The legal appendix needs an index for quick lookup. In the document Contract Compendium 2026 on my…

The legal appendix needs an index for quick lookup. In the document Contract Compendium 2026 on my desktop, create an index at the end titled Index of Terms, mark the terms Arbitration, Force Majeure, Indemnity, and Confidentiality throughout the doc, alphabetize the index entries, and format page numbers as plain numerals. Save as Contract Compendium 2026 – indexed.docx.

Improve — make it easier to accept

Before I circulate to the partners, make the index useful: surface the three terms that appear most…

Before I circulate to the partners, make the index useful: surface the three terms that appear most often at the top, include short context snippets for entries that occur only once, flag any terms that are ambiguous across clauses (for example Indemnity used to mean both reimbursement and hold-harmless), and ensure cross-references between related terms like Indemnity and Liability.

Decide — diagnose the stuck moment

I marked Indemnity and Confidentiality throughout the compendium and the generated index shows…

I just tried to mark entries and duplicates appeared

I marked Indemnity and Confidentiality throughout the compendium and the generated index shows duplicate page ranges and inconsistent capitalization. I can't tell if I over-marked or the source has variant spellings. What precise checks and quick fixes will produce a clean, accurate index before I send to partners tomorrow morning?

Become — change the pattern

Each time a compendium grows I spend half a day rebuilding indexes because colleagues insert…

I keep rebuilding indexes at the last minute

Each time a compendium grows I spend half a day rebuilding indexes because colleagues insert similar terms with different spellings and case. What routine or small style rules can I enforce so indexes generate cleanly and I stop doing manual merges before partner review?

Next to this one

Other word processor work people do in Microsoft Word.

Create and format captions for figures Create and format cover page Create and format headers for sections Create and manage forms Create and review banquet event orders (BEOs)Create and update table of contents Create bulleted lists Create custom styles Create educational materials about healthy food choices Create new artificial substances and useful processes

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

The rest of the map

Same library, five ways in.

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