Assign recurring tasks

I need recurring operational tasks assigned: set onboarding checklists to repeat monthly for new hires and assign them to Priya; schedule server maintenance every first Monday to go to DevOps lead Marcus; create a quarterly billing reconciliation task for Tanya on the 15th of January, April, July and October. Confirm recurrence details and that assignees are notified before the first occurrence.

Before I roll out recurring assignments, make them approval‑friendly for managers. Surface the recurrence cadence and next three occurrence dates at the top, show total estimated monthly hours, and flag any assignee who will exceed 40 hours with these recurrences so managers can reassign or approve.

Marcus just told me his monthly maintenance tasks doubled this quarter because two services were added as recurrences and no one checked his load. I’m worried he’ll burn out and miss a maintenance window. I don’t know who approved the extra recurrence. What likely caused the overload and what immediate steps should I take this week to rebalance responsibilities and stop silent additions?

Every quarter someone creates recurring tasks without checking current assignee load, and we then scramble to reassign. This creates hidden work and morale hit. What habit or single verification step should we require when adding a recurrence so we avoid overassigning, and how can we enforce it with minimal friction?