Post supplier invoice

Post the supplier invoice from Global Steel for PO 7712 dated 03/06. Route it to Elena in purchasing and then to Yusuf in accounts payable for e-signature, signing in that order with a Wednesday deadline. Before routing, verify the invoice quantity matches goods receipt 9982, the unit price matches the contracted rate of €2.40/kg, and VAT is calculated correctly.

Before I send Global Steel’s invoice to purchasing, make it easy for Elena to approve: surface the three things she cares about — PO 7712 match, goods receipt 9982 confirmation, and the contracted rate €2.40/kg — put them as a checklist at the top, and highlight any deviations that would make her pause.

Global Steel’s invoice against PO 7712 failed the three-way match because quantities differ. Elena in purchasing says the goods receipt shows fewer kilos than billed. I’m concerned the vendor shipped the shortfall but invoiced full; I can’t tell if goods receipt or vendor invoice is wrong. What is the most likely diagnosis and the single next action I should take to resolve within one business day?

We waste hours every month on supplier invoice discrepancies that stall payment: mismatched units, late goods receipts, and incorrect VAT codes. Which habit should I change across the team so supplier invoices post cleanly, and what one control or checklist will remove most of these repeated disputes?