◆ Acrobat · edit

Attach Conservation Notes

Attach conservation notes and photos to the master record by combining [treatment reports] and [images] into the [mast…

2ready prompts
1real task
3roles

When to use it

real situations

AI prompts

2 ways to ask · copy any one
AExecute — “help me do it”Attach conservation notes and photos to the master record by combining [treatment reports] and…+
Attach conservation notes and photos to the master record by combining [treatment reports] and [images] into the [master PDF] as attachments and reorganizing pages so future conservators see treatment history alongside the [object record].
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Ensure conservation records remain discoverable and tamper‑resistant: merge treatment notes and…+
Ensure conservation records remain discoverable and tamper‑resistant: merge treatment notes and before/after photos into the master record, add an attachments panel with dated conservation reports, place a revision history page at the front, and lock the final file so only [team=Conservator team] members can edit it.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open your PDF file in Adobe Acrobat.

  2. 2

    Click the Comment button in the toolbar to display the commenting tools.

  3. 3

    Select the annotation tool you want to use, such as Note, Highlight, Text Box, or Draw.

  4. 4

    Click on the PDF page where you want to add your comment or annotation.

  5. 5

    Type your comment or draw your annotation as needed.

  6. 6

    Click away from the annotation or press Escape to save your comment or annotation.

You can use multiple annotation types in one session, such as highlighting text and adding sticky notes for detailed feedback.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
CommentsShort notes or feedback added to a document without changing the main text.ExampleYour colleagues added short notes and suggestions to your presentation slides without changing the content.
AnnotationsMarks or drawings added to a document to highlight, explain, or suggest changes.ExampleThe editor's annotations on the manuscript included underlines, highlights, and margin comments.
FlattenTo combine all comments and layers into the main document so they cannot be easily changed or removed.ExampleAfter review, you flatten the document to make all comments a permanent part of the text.

The real tasks

the one, listed here
Keep fragile conservation notes and photos attached to the master record so future conservators see treatment history.

Who does this

3 roles
EditorTeacherProject Manager

FAQ

about this task
  1. Open your PDF in Acrobat.
  2. Go to the 'Comment' tools section.
  3. Select the 'sticky note' icon.
  4. Click on the page where you want the note to appear.
  5. Type your text into the sticky note box.

Adding a comment, like a sticky note or text box, lets you write longer notes or questions in a separate box. Marking up text, like highlighting or underlining, directly changes how the text looks on the page. Both are used for review, but comments are for longer thoughts, while markups draw attention to specific words or sentences.

Comments are a separate layer on top of your PDF. If the person opening the PDF uses a different viewer or an older version of Acrobat, they might not see the comment layer. Also, if you 'flatten' or 'sanitize' the PDF before sending, the comments are removed. Always save your PDF with comments and tell the receiver to open it in Acrobat to ensure they see all your notes.

  • Use the 'highlight' tool to mark important sections.
  • Use the 'strikethrough' tool for text you think should be removed.
  • Use the 'underline' tool for text you want to emphasize.
  • Add a 'text box' or 'callout' nearby to explain your suggested changes in more detail.
  1. Before sending your final PDF, go to the 'Protect' menu in Acrobat.
  2. Choose the 'Sanitize' option.
  3. Acrobat will ask you what data to remove; make sure comments and hidden information are selected.
  4. Confirm the action to permanently remove all review notes and markups.
  5. Save the sanitized version as a new file to keep your original with comments.

Sources

where this comes from
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