How can I make sure my PDF form is easy for everyone to use, including people with disabilities?

Give every form field a clear label. Add a Tooltip (description) for screen readers. Make sure fields are tagged correctly. Set the tab order so users can move through fields easily. Use simple fonts like Arial or Times, at least 11pt size.

If I create a PDF form, can people using Adobe Reader fill it out and save their answers?

Yes, they can. After you finish making your form in Acrobat, go to 'File'. Choose 'Save as Other', then 'Reader Extended PDF'. Click on 'Enable More Tools' to allow Reader users to save their filled forms.

Create Endorsement Template in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Create a standardized endorsement template for the underwriting team that captures rating…+

Create a standardized endorsement template for the underwriting team that captures rating adjustment, effective date, and approver, save it as a library template, and set access so underwriters can use it immediately.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before I rollout the endorsement template, make adoption low-effort and audit-ready — design a…+

Before I rollout the endorsement template, make adoption low-effort and audit-ready — design a library template with mandatory fields for rating adjustment, effective date, approver and rationale, include a sample completed endorsement, set edit rights to senior underwriters only, and publish usage instructions and a revision date.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open Adobe Acrobat Pro on your computer.
2
Select the Tools tab.
3
Find and select Prepare Form under Forms.
4
Choose an existing file to use as your form, or select the option to create a new one.
Best practiceIf your form is not already a PDF, convert it to PDF before starting this process.
5
Click Start to let Acrobat detect form fields automatically, or manually add fields as needed.
Best practiceLetting Acrobat auto-detect fields can save time, but always review and adjust the detected fields for accuracy.
6
Use the toolbar to add, move, or delete form fields such as text boxes, checkboxes, and drop-down lists.
7
Double-click any form field to edit its properties, such as name, tooltip, and appearance.
8
When finished, use File > Save to save your fillable PDF form.

In the appWith the API

You can quickly test your form by switching to Preview mode in the Prepare Form tool to see how users will fill it out.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

Form fieldA place in the PDF where someone can type, pick, or check something.ExampleClick on the form field labeled 'Name' to type in your full name.

TooltipA small message that appears when you point to something, helping people understand what a form field is for.ExampleHovering over the 'Submit' button reveals a tooltip saying 'Click to send your completed form'.

Accessible PDFA PDF that people with disabilities can use, often with tools like screen readers.ExampleAn Accessible PDF allows a visually impaired user to have its content read aloud by a screen reader.

The real tasks

the one, listed here

Create and roll out a standardized endorsement template across the underwriting team to ensure consistent rating adjustments.

FAQ

about this task

Give every form field a clear label.
Add a Tooltip (description) for screen readers.
Make sure fields are tagged correctly.
Set the tab order so users can move through fields easily.
Use simple fonts like Arial or Times, at least 11pt size.

It is important because Word's form tools do not create accessible PDF fields. Using Acrobat's 'Prepare a form' ensures that your form fields are correctly set up for PDF and work well with accessibility tools.

A Tooltip is a short description for a form field. It matters because screen readers use Tooltips to tell users with visual impairments what each field is for. This makes your form accessible and usable for more people.

Yes, they can. After you finish making your form in Acrobat, go to 'File'.
Choose 'Save as Other', then 'Reader Extended PDF'.
Click on 'Enable More Tools' to allow Reader users to save their filled forms.

When you pick a file to make a form, Acrobat automatically tries to find and create form fields for you. This saves time by identifying common areas for text, checkboxes, and other field types in your document.

Create Endorsement Template

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help

Video

Other guides