How do I edit text in a PDF document using Adobe Acrobat?

First, open your PDF in Adobe Acrobat. Click the 'Edit' button in the global bar to enter editing mode. Then, click on the text you want to change and type your new words. Finally, save your document to keep the changes.

Why does Adobe Acrobat say 'Font not available' when I try to edit a PDF?

Adobe Acrobat shows 'Font not available' because the font needed for the text is not installed on your computer. Even if the font is embedded in the PDF, Acrobat needs it locally to let you edit. To fix this, you should install the missing font on your system, activate it through Adobe Fonts, or use the 'Preflight' tool under 'Print Production' to embed missing fonts if possible.

What is the best way to edit a scanned PDF page in Adobe Acrobat?

When editing a scanned PDF, Acrobat first runs OCR to turn the image into editable text. However, OCR can sometimes make mistakes, especially with numbers or similar-looking letters. For complex layouts or if OCR output is poor, it's often better to add a new text box on top of the scanned page and type your new text there. Always proofread the OCR output carefully, especially for important details like names, dates, or totals.

How can I make sure my edited text matches the original text in a PDF?

Match the font: Use the same font as the existing text. Match the size: Keep the font size consistent. Match the color: Use the exact same text color. Match the alignment: Make sure your text lines up with the surrounding text.

Can I use an API to automatically change text in a PDF with Adobe Acrobat?

No, you cannot use an API to automatically change text in a PDF with Adobe Acrobat. Editing PDF text and content is a feature that is only available through the desktop or web user interface. There are no REST operations for this specific action.

◆ Acrobat · edit

Edit text in a PDF as part of a workflow integration

Edit the lyric sheet PDF to correct the misspelling of ‘morning’ to ‘mourning’ on page 4 and update the songwriter att…

3ready prompts

1real task

3roles

See the prompt↓More edit workflows

AI prompts

3 ways to ask · copy any one

AExecute — “help me do it”Help me edit a PDF in [system] and update it in [other system]…+

Help me edit a PDF in [system] and update it in [other system] as part of my workflow.

when the reply comes backWant to add comments to the PDF too?

BImprove — “do it better”Suggest ways to make editing PDFs in [integration] faster and…+

Suggest ways to make editing PDFs in [integration] faster and more reliable for my workflow.

when the reply comes backNeed to send the edited PDF to someone after?

CDecide — “help me choose”Which tool should I use to edit PDFs in my [system]…+

Which tool should I use to edit PDFs in my [system] workflow if I need automatic updates?

when the reply comes backCurious how to track changes in your workflow?

How to do it

the tool · the steps · what to avoid

1
Open your PDF file in Adobe Acrobat.
2
Select the Edit PDF tool from the right pane or the toolbar.
3
Click on the text you want to edit in the PDF.
4
Type to add, delete, or change the text as needed.
5
Click outside the text box or press Esc to finish editing.
6
Save the PDF to keep your changes.
Best practiceIf you notice formatting issues after editing, try adjusting the font size or spacing for better alignment.

In the appWith the API

You can undo text edits immediately by pressing Ctrl+Z or using the Undo option in the Edit menu.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

IntegrationConnecting two different apps so they work together automatically.ExampleThe integration between the calendar and email apps sends meeting invites automatically.

WorkflowA series of steps followed to complete a task, often using different apps.ExampleThe workflow for approving an expense report involves submitting it, then manager review, then finance processing.

PDFA common file type used to share documents that look the same everywhere.ExampleShe saved the brochure as a PDF so everyone would see the exact same layout and fonts.

The real tasks

the one, listed here

Fix a misspelled lyric or incorrect attribution before the run goes to press.

FAQ

about this task

You can set up a connection between Adobe Acrobat and Power Automate by using connectors. This lets you add PDF editing steps into your automated flows, so you can update documents without doing it all by hand.

When you edit a PDF in Salesforce through an integration, your changes can be saved directly back to the record or folder in Salesforce, making sure everyone sees the latest version automatically.

Yes, if you use an integration between Teams and Adobe Acrobat, any edits you make to a PDF can be saved and shared with your team, so everyone works with the same updated file.

Using an integration saves time and reduces mistakes because edits happen automatically as part of your workflow, instead of copying files back and forth or making changes by hand.

Editing a PDF in a workflow means the changes are part of a bigger process, like updating records or sending files, while using Acrobat alone is just for single, manual edits.

Edit text in a PDF as part of a workflow integration

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help

Video

Other guides

When it fails