I need to share a draft policy with the client team and get inline comments within 48 hours so the steering committee …
Open Adobe Acrobat on a representative user machine.
Go to the application menu and select Preferences.
In the Preferences dialog, select Comments from the categories list.
Adjust default appearance settings for comments and annotations, such as font, font size, and color, according to your organization's standards.
Set behavior options, such as enabling or disabling pop-up open/close on mouse rollover, and configure whether comments print by default.
Deselect the option to always use login name for author name if you want users to define a custom author name instead of the system login.
CautionIf this option is unchecked, users can manually set their author name in each Acrobat installation.
Click OK to save and apply these preferences.
To deploy these settings organization-wide, use your endpoint management tool (such as Microsoft Intune, Jamf, or Group Policy) to push the configured Acrobat preferences file (e.g., preferences plist or registry keys) to all user devices.
Best practiceDeploying a standardized preferences file ensures consistent comment and annotation behavior for all users.
Review and adjust permissions for commenting and annotation in your document management system or within Acrobat's security settings if you need to restrict or allow certain user actions.
Best practiceFor best results, combine Acrobat settings with document-level security to control who can add or edit comments.
You can set up comment appearance and behavior defaults in Acrobat Preferences, then deploy them to all users for consistency.
This runs in the Acrobat app - there is no separate API for this task.
Highlighting text simply changes the background color of selected text, making it stand out. It's good for drawing attention to important parts. Adding a text box comment, however, places a separate box on the page where you can type longer notes or explanations. This is useful for detailed feedback without changing the original text's appearance.
Comments and markups are stored as a separate layer within the PDF file structure. This design allows for easy editing, hiding, or showing of comments during a review process. It also means they are not permanently merged with the document's content until specific actions, like flattening or sanitizing, are taken. This ensures that review history is preserved.
Reaction emojis in shared PDF reviews let you quickly respond to other people's comments. Instead of typing a full reply, you can use an emoji to show if you agree, disagree, or have another simple reaction. This makes it faster and easier to give feedback during a group review.