How do I add a sticky note to a PDF document?

Open your PDF in Acrobat. Go to the 'Comment' tools. Select the 'sticky note' icon. Click on the page where you want the note. Type your message and close the note box.

What is the difference between a sticky note and a text box for comments?

A sticky note is a small icon that opens a pop-up window for your text, good for short reminders. A text box lets you type text directly onto the page, making it visible all the time. Both are useful for adding comments, but the text box is better for longer, always-visible notes.

Why do comments and annotations remain recoverable data in a PDF?

Comments and annotations are designed to be a separate layer on top of the original document. This allows reviewers to add feedback without changing the main content. This design means they are recoverable data, which is useful during review. However, it also means you must actively remove them if you want a truly 'final' file, to prevent information from leaking.

If I share a PDF with comments, will the recipient see my sticky notes?

Yes, if you share a PDF that has sticky notes and other comments, the recipient will see them. These comments are part of the file's data. If you do not want them to see your notes, you must use the 'Protect > Sanitize' feature before sharing. This action removes all comments and markups permanently.

What does 'flattening' comments mean in Adobe Acrobat?

Flattening comments means making them a permanent part of the document's content, no longer a separate, editable layer. This makes the comments look like regular text or images on the page. Once flattened, comments cannot be easily removed or changed as individual notes. It's a way to make sure notes are visible but not interactive, and it can prevent accidental changes or removal by others.

◆ Acrobat · edit

Integrate commenting and annotation workflows with other app

Add a short note to the Ramirez file explaining the nonstandard rental income from an Airbnb property so teammates und…

3ready prompts

1real task

3roles

See the prompt↓More edit workflows

AI prompts

3 ways to ask · copy any one

AExecute — “help me do it”Show me how to send Acrobat comments to [app]…+

Show me how to automatically send Acrobat comments and annotations to [app name] using an integration.

when the reply comes backWould you like tips for setting up notifications in your connected app?

BImprove — “do it better”Suggest ways to improve my Acrobat annotation workflow with [app]…+

Suggest ways to improve and speed up my Acrobat annotation workflow by connecting it with [app name].

when the reply comes backNeed help making sure comments sync both ways?

CDecide — “help me choose”Help me choose the best app to connect Acrobat comments…+

Help me choose the best app or platform to connect with Acrobat for sharing comments and annotations based on my needs.

when the reply comes backWant to see how others use Acrobat with Teams or Salesforce?

How to do it

the tool · the steps · what to avoid

1
Open your PDF file in Adobe Acrobat.
2
Select the Comment tool from the right pane or toolbar.
3
Choose a comment tool, such as Sticky Note, Highlight, Underline, or Strikethrough.
4
Click or drag on the PDF where you want to add your annotation.
5
Type your comment or adjust the markup as needed.
6
To edit or delete a comment, select it in the right sidebar and use the available options.
Best practiceYou can quickly access all your comments in the right sidebar to review or modify them.

In the appWith the API

You can use keyboard shortcuts to speed up adding highlights or sticky notes while reviewing a PDF.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

IntegrationConnecting two different apps so they work together automatically.ExampleThe integration between the calendar and email apps sends meeting invites automatically.

AnnotationAn annotation is a note or mark added to a document, like a highlight or a stamp, without changing the original text.ExampleHe added an annotation to the PDF, circling a key sentence and adding a question mark.

WorkflowA series of steps followed to complete a task, often using different apps.ExampleThe workflow for approving an expense report involves submitting it, then manager review, then finance processing.

The real tasks

the one, listed here

Add a quick note on a file to explain a nonstandard income source so teammates understand my assessment.

FAQ

about this task

You can use integration tools like Power Automate to send Acrobat comments directly into a Teams channel. This means when someone adds a comment in Acrobat, your team will see it in Teams, making it easier to discuss and track feedback together.

Integrating means setting up Acrobat so that your comments and notes automatically appear or trigger actions in another app, like Salesforce or Teams. This saves time and keeps everyone updated without switching between apps.

Yes, you can set up a workflow in Power Automate that starts when someone adds a comment or annotation in Acrobat. This can send alerts, update records, or even start approval processes in other apps.

When you integrate, comments and annotations from Acrobat become part of the Salesforce record, not just the PDF file. This means your team can see and act on feedback right inside Salesforce, without opening the document each time.

Connecting Acrobat with other apps helps your team work faster and stay organized. Comments and feedback are shared automatically, so nothing gets missed and everyone can respond quickly.

Integrate commenting and annotation workflows with other app

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help