How do I add a link to a specific part of my shipment notes PDF?

Open your shipment notes PDF in Acrobat. Go to Edit > Link. Draw a rectangle where you want the link. In the link properties, choose 'Go to a page view' and select the exact page or view you want the link to jump to. Save your PDF to keep the new link.

What is the difference between adding a link and attaching a file in Acrobat?

Feature What it does How it works. Link Connects to another location (like a website or another part of the PDF) or another file. Creates a clickable area that, when clicked, opens the linked content. The linked content is separate from the PDF. Attachment Embeds another file directly inside your PDF document. The attached file becomes part of the PDF. When you share the PDF, the attachment goes with it.

Link Shipment Notes in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Attach supplier confirmations and shipment notes to the active purchase request PDF for the…+

Attach supplier confirmations and shipment notes to the active purchase request PDF for the Arri lights and save the updated purchase request to the shared production folder so anyone can check shipment timings.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before updating the purchase request, attach supplier confirmation and the tracking note, then…+

Before updating the purchase request, attach supplier confirmation and the tracking note, then add a one-line annotation on the purchase request indicating expected arrival date and vendor contact so Production and Receiving won't have to open attachments to know timing.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open your PDF file in Adobe Acrobat.
2
Select Edit PDF from the right-hand pane.
3
Click the Link tool in the toolbar.
4
Drag to draw a rectangle around the text or area where you want the clickable link.
5
In the dialog that appears, select Open a web page and click Next.
6
Enter the full web address (URL) you want to link to, then click OK.
7
Save the PDF to keep your changes.

In the appWith the API

You can adjust the appearance of the clickable link, such as its border style and color, when creating it.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

LinkA clickable area that takes you to another place or file.ExampleClicking the link on the webpage opened a new tab with the product's specifications.

AttachmentA file that is added inside a PDF, so it travels with the PDF.ExampleThe email included an attachment of the full contract, which opened as a PDF.

SanitizeTo remove sensitive or private information from a document before sharing it.ExampleRemember to sanitize the document by redacting personal details before sharing it publicly.

Who does this

3 roles

Marketing SpecialistInstructional DesignerTechnical Writer

FAQ

about this task

Open your shipment notes PDF in Acrobat.
Go to Edit > Link.
Draw a rectangle where you want the link.
In the link properties, choose 'Go to a page view' and select the exact page or view you want the link to jump to.
Save your PDF to keep the new link.

Feature	What it does	How it works
Link	Connects to another location (like a website or another part of the PDF) or another file.	Creates a clickable area that, when clicked, opens the linked content. The linked content is separate from the PDF.
Attachment	Embeds another file directly inside your PDF document.	The attached file becomes part of the PDF. When you share the PDF, the attachment goes with it.

It is important to sanitize your PDF because attachments become a permanent part of the PDF document. If an attached file contains sensitive or private information, anyone who receives your PDF will be able to see that information. Sanitizing removes this data, protecting your privacy and the privacy of others before sharing.

If you link a shipment note from your computer and then move or delete that original shipment note file, the link in your PDF will likely stop working. This is because the link points to a specific location on your computer. If the file is not there anymore, Acrobat cannot find it. To avoid this, make sure linked files stay in their original location, or consider attaching the file directly to the PDF instead of linking.

The main purpose of using links and attachments in a PDF is to make your document more interactive and complete. Links help users navigate easily or access related information outside the PDF. Attachments allow you to include all necessary supporting documents directly within one main PDF file, keeping everything together.

Link Shipment Notes

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help