◆ Acrobat · edit

Manage Shared Documents

We maintain a shared project binder that several freelancers update; I need the latest approved version consolidated a…

3ready prompts
1real task
See the prompt↓More edit workflows

When to use it

real situations

AI prompts

3 ways to ask · copy any one
AExecute — “help me do it”We maintain a shared project binder that several freelancers update; I need the latest approved…+
We maintain a shared project binder that several freelancers update; I need the latest approved version consolidated and locked by end of day. Merge recent changes from the three contributors, remove editing rights, and save the final PDF as the canonical file in the shared folder.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Freelancers often overwrite each other's notes and then blame versioning. Create a single…+
Freelancers often overwrite each other's notes and then blame versioning. Create a single consolidated PDF that preserves each contributor's changes as an appendix, lock the main document from edits, and add a one‑line log on the first page showing who approved the final version and when.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
CDecide — “help me choose”Our shared project binder has conflicting edits from three freelancers and the client expects a…+
Our shared project binder has conflicting edits from three freelancers and the client expects a final PDF tomorrow. I can lock the document and publish one version, or keep an editable file and manage change requests. Diagnose which approach reduces client risk, preserve any critical change history we might need later, and tell me exactly how to consolidate and lock the file so the client receives a clean, audit‑ready PDF and contributors understand why edits are frozen.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open the PDF document you want to share for review in Adobe Acrobat.

  2. 2

    Select the option to share the document for review by clicking the Share button in the toolbar or right-hand panel.

  3. 3

    Choose the method for sharing, such as selecting an option to invite people or generate a link for reviewers.

  4. 4

    Enter the email addresses of your reviewers, or copy and share the generated link as needed.

  5. 5

    Set any desired permissions or deadlines for the review process.

  6. 6

    Send the invitation or share the link to begin the shared review.

Reviewers can add comments directly in the shared PDF, and you will see their feedback in real time within Acrobat.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
Share for ReviewA way to let people comment on your PDF in one place online.ExampleYou send the draft report for review, allowing colleagues to add their comments directly.
Public linkA web link anyone can use to see and comment on your shared PDF.
Shared by youA section in Acrobat where you see all the PDFs you have shared for review.ExampleYou check the 'Shared by you' section to see all the documents you've sent for feedback.

The real tasks

the one, listed here
Contributors keep overwriting the shared binder; final version needed for client delivery.

FAQ

about this task
  1. Use the Share button in Acrobat to make a public link or select people.
  2. Send the link to everyone who should review the PDF.
  3. Everyone signs in, comments, and all feedback appears in one file.

Share for Review is a feature in Adobe Acrobat that lets you send a PDF to others so they can comment on it. All comments from different people are collected in the same PDF file. This is useful because you do not have to deal with many copies or try to combine feedback yourself.

  • Ask everyone to use Share for Review instead of sending separate files.
  • Share your PDF with them using a public link or invite them by name.
  • All their comments will be in one place, so you do not have to merge files.
Share for ReviewEmailing PDFs
All comments in one fileComments are spread across many files
Easy to track who commentedHard to know who replied
No need to merge filesYou must combine feedback yourself
  1. Open Acrobat and go to 'Shared by you'.
  2. See the list of people who have commented or viewed your PDF.

Sources

where this comes from

Adobe help

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