How can I make sure my PDF's reading order is correct after auto-tagging?

After auto-tagging, go to 'All tools' > 'Prepare for accessibility' > 'Fix reading order'. Acrobat will show you the order. You can drag and drop elements to change their order if needed. Always test with a screen reader if possible, to confirm it flows logically for users.

Overloading Bidders With Sets in Adobe Acrobat — How-to & AI prompts

AI prompts

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DBecome — “help me grow”Across five tenders this year, bid results were inconsistent because contractors received more…+

Across five tenders this year, bid results were inconsistent because contractors received more information than needed and made assumptions differently. Show the pattern in which documents cause confusion, recommend one standard condensed bid packet and one instruction convention that yields comparable bids, and explain how to pilot it with two regular contractors so we can prove its effectiveness to procurement.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open the PDF document you want to check for accessibility.
2
Click the Tools tab at the top of the Acrobat window.
3
Scroll through the list and select Accessibility to add the Accessibility tools to your workspace if they are not already visible.
Best practiceIf you do not see the Accessibility tools, you may need to add them from the Tools pane as they are not shown by default.
4
In the Accessibility tools pane, click Full Check.
5
In the Accessibility Checker Options dialog, review the settings and click Start Checking.
Best practiceFor a thorough check, ensure all checkboxes are selected before starting the check.
6
Review the results displayed in the Accessibility Checker panel on the left side of the screen.

In the appWith the API

You can right-click in the Navigation Pane to show the Accessibility tags panel for more detailed tag inspection.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

Alt textA short description for images so people who cannot see them know what they show.ExampleA person using a screen reader hears 'a red bicycle leaning against a brick wall' when they encounter the image.

Reading orderThe order in which a screen reader reads the content on a page, which should follow a logical flow.ExampleA screen reader follows the specified reading order to present the document's content logically.

Who does this

3 roles

Accessibility SpecialistInstructional DesignerDocument Remediator

FAQ

about this task

After auto-tagging, go to 'All tools' > 'Prepare for accessibility' > 'Fix reading order'.
Acrobat will show you the order. You can drag and drop elements to change their order if needed.
Always test with a screen reader if possible, to confirm it flows logically for users.

PDF/UA is a specific standard for PDF documents, focusing on how the PDF itself is built for accessibility. WCAG (Web Content Accessibility Guidelines) is a broader set of guidelines for all kinds of digital content, not just PDFs. Many regulated jobs need both. WCAG makes sure the content is usable, while PDF/UA ensures the PDF's structure supports that usability.

It is much better to fix problems in the original Word document because it saves a lot of time. If you make the source document accessible, then when you export it to PDF, it will already be mostly correct. Fixing an untagged PDF later in Acrobat takes a lot of effort and time, especially for complex documents.

Yes, Acrobat's auto-tagging feature can work with scanned PDFs. It uses smart technology to identify headings, tables, lists, and paragraphs even in scanned documents. However, you should always check the results carefully, as scanned documents can be harder to process perfectly.

The 'Accessibility Checker' is a tool in Acrobat that scans your PDF for common accessibility problems. It flags issues like missing alt text, incorrect reading order, or problems with headings. After it runs, it gives you a report. You can then go through the report and fix the flagged items to make your PDF more accessible.

Overloading Bidders With Sets

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