◆ Acrobat · edit

Quick Contract Year-Over-Year Compare

I’ve got last year’s vendor [contract] and the proposed renewal [redline]; I’m short on time and worried I’ll miss a h…

1ready prompt
1real task
3roles

When to use it

real situations

AI prompts

1 way to ask · copy any one
CDecide — “help me choose”I’ve got last year’s vendor [contract] and the proposed renewal [redline]; I’m short on time…+
I’ve got last year’s vendor [contract] and the proposed renewal [redline]; I’m short on time and worried I’ll miss a hidden cost change. Tell me the high-risk clauses to check first (pricing schedule, termination, SLA credits, and pass-throughs), what wording differences represent real financial risk, and one redline I should push back on immediately.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open Adobe Acrobat on your computer.

  2. 2

    Go to Tools and select Compare Files.

  3. 3

    Click Select File under 'Compare' and choose your first PDF (the older or original version).

  4. 4

    Click Select File under 'With' and choose your second PDF (the newer or revised version).

  5. 5

    Click Compare to start the comparison.

  6. 6

    Review the results in the comparison summary and use the side-by-side view to examine highlighted differences.

    Best practiceFor best results, avoid using scanned PDFs as input files, as text recognition may be inconsistent.

You can filter the comparison results to focus on text, images, or formatting changes for a clearer review.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
Compare FilesThis tool helps you find differences between two similar PDF documents.ExampleYou use this tool to quickly spot the differences between an original and a revised PDF document.
Security SettingsRules that protect a PDF file, like preventing changes or copying.ExampleThe security settings on the PDF prevented anyone from printing or copying its contents.
Summary PageA page that shows you the main differences between two files.ExampleThe summary page highlighted that one document had an extra paragraph compared to the other.

The real tasks

the one, listed here
Renewal negotiations start Monday and I need a quick compare of last year’s contract to spot cost shifts.

Who does this

3 roles
EditorLegal AssistantProject Manager

FAQ

about this task
  1. Go to 'All tools' in Acrobat.
  2. Select 'Compare files'.
  3. Upload your old and new PDF documents.
  4. Choose a comparison mode (like 'Autodetect').
  5. Click 'Compare' to see the changes highlighted.

The 'Compare text only' option tells Acrobat to ignore all images and graphics in your PDF files. It will only look for differences in the words. This is useful when pictures change but the text is most important, making the comparison faster and clearer for text-focused documents.

This message appears because one or both of your PDF files are protected. Security settings can stop Acrobat from reading the files fully, which is needed for comparison. To fix this, you must remove the security protection from the documents before trying to compare them. This ensures Acrobat has full access.

  • Autodetect: Acrobat automatically picks the best way to compare.
  • Reports/Spreadsheets: Best for documents with lots of numbers and tables.
  • Presentation Decks: Good for comparing slides or visual documents.
  • You can also choose 'Compare text only' to focus just on words.

No, comparing signed document versions in Acrobat will not affect the signatures themselves. The feature lets you see changes made to the document's content, even if it has a signature. This helps you check if anything was altered after signing, without invalidating the digital signature. The comparison focuses on content, not the signature's integrity.

Sources

where this comes from
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