How do I add a sticky note to a PDF document?

Open your PDF in Acrobat. Go to the 'Comment' tools. Select the 'sticky note' icon. Click on the page where you want the note. Type your message and close the note box.

What is the difference between a sticky note and a text box for comments?

A sticky note is a small icon that opens a pop-up window for your text, good for short reminders. A text box lets you type text directly onto the page, making it visible all the time. Both are useful for adding comments, but the text box is better for longer, always-visible notes.

Why do comments and annotations remain recoverable data in a PDF?

Comments and annotations are designed to be a separate layer on top of the original document. This allows reviewers to add feedback without changing the main content. This design means they are recoverable data, which is useful during review. However, it also means you must actively remove them if you want a truly 'final' file, to prevent information from leaking.

If I share a PDF with comments, will the recipient see my sticky notes?

Yes, if you share a PDF that has sticky notes and other comments, the recipient will see them. These comments are part of the file's data. If you do not want them to see your notes, you must use the 'Protect > Sanitize' feature before sharing. This action removes all comments and markups permanently.

What does 'flattening' comments mean in Adobe Acrobat?

Flattening comments means making them a permanent part of the document's content, no longer a separate, editable layer. This makes the comments look like regular text or images on the page. Once flattened, comments cannot be easily removed or changed as individual notes. It's a way to make sure notes are visible but not interactive, and it can prevent accidental changes or removal by others.

◆ Acrobat · edit

Share PDF for collaborative review and commenting

Add a short note to the Ramirez file explaining the nonstandard rental income from an Airbnb property so teammates und…

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1real task

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When to use it

real situations

You want your team to review a contract in Salesforce using Acrobat.
You need to collect comments on a PDF shared in Microsoft Teams.
You want feedback on a project report by connecting Acrobat with Power Automate.

AI prompts

3 ways to ask · copy any one

AExecute — “help me do it”Help me set up Acrobat to share a PDF for comments using...…+

Help me set up Acrobat to share a PDF for collaborative review and commenting using [Power Automate/Salesforce/Teams] integration.

when the reply comes backWould you like tips for tracking comments from different reviewers?

BImprove — “do it better”Suggest ways to improve my Acrobat PDF sharing and review process...…+

Suggest ways to improve my Acrobat PDF sharing and collaborative review process when connecting with [Power Automate/Salesforce/Teams].

when the reply comes backNeed help connecting another tool for your PDF reviews?

CDecide — “help me choose”Which integration is best for sharing PDFs for review with my...…+

Which integration (Power Automate, Salesforce, or Teams) is best for sharing PDFs for collaborative review and commenting with my [team/clients]?

when the reply comes backWant to automate notifications when someone comments on your PDF?

How to do it

the tool · the steps · what to avoid

1
Open your PDF file in Adobe Acrobat.
2
Select the Comment tool from the right pane or toolbar.
3
Choose a comment tool, such as Sticky Note, Highlight, Underline, or Strikethrough.
4
Click or drag on the PDF where you want to add your annotation.
5
Type your comment or adjust the markup as needed.
6
To edit or delete a comment, select it in the right sidebar and use the available options.
Best practiceYou can quickly access all your comments in the right sidebar to review or modify them.

In the appWith the API

You can use keyboard shortcuts to speed up adding highlights or sticky notes while reviewing a PDF.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

IntegrationConnecting two different apps so they work together automatically.ExampleThe integration between the calendar and email apps sends meeting invites automatically.

Collaborative ReviewWhen several people can comment on and discuss the same document online.ExampleDuring a collaborative review, team members added their suggestions directly to the shared project proposal.

Power AutomateA Microsoft tool to connect apps and automate tasks.ExamplePower Automate can automatically save email attachments to your cloud storage and notify you.

Who does this

3 roles

EditorProject ManagerLegal Reviewer

FAQ

about this task

To share a PDF for review using Acrobat and Teams, you connect your Acrobat account to Teams and use the integration to send the PDF directly in a Teams chat or channel. This lets everyone comment and see updates in real time, making group feedback easy.

Integrating Acrobat with Power Automate means you can set up automatic actions, like sending a PDF for review when it’s uploaded, or notifying your team when someone adds a comment. This saves time and helps you manage reviews more easily.

Yes, when you connect Acrobat to Salesforce, you can share a PDF linked to a record and invite multiple people to review and comment at the same time. All feedback is gathered in one place, making it easy to track changes.

Using an integration lets everyone see and comment on the same PDF version, keeps all feedback together, and can automate reminders or updates. Emailing can get messy with different versions and lost comments.

Sharing in Teams is best for group chats and quick feedback, while Salesforce is better for tracking reviews linked to specific business records or deals. Both let you collect comments, but the context and audience may be different.