A journal reviewer asked for high-resolution images and provenance notes by [deadline=Friday], but the donor requested…
Open the PDF document you intend to send for shared review in Adobe Acrobat.
Go to the main menu and select Tools, then choose Protect.
Click on the security option to open the security settings.
Select an existing security policy that matches your compliance requirements, or create a new policy by following the prompts to define password protection, permissions, and encryption settings.
CautionEnsure the policy allows commenting and reviewing, or shared review features may be restricted.
Apply the selected security policy to your PDF by following the on-screen instructions.
Save the secured PDF document.
Initiate the shared review process by using the Send for Review feature, and distribute the PDF to reviewers.
Best practiceBefore sharing, double-check that sensitive information is either removed or properly protected, as recommended by security best practices.
You can manage and apply security policies directly from the Protect tool before starting a shared review.
This runs in the Acrobat app - there is no separate API for this task.
The main benefit of 'Share for Review' is that it automatically combines all comments from different people into one single file. If you email images, you get many separate files with comments that you then have to put together yourself. 'Share for Review' saves you a lot of time and makes it easier to manage feedback, ensuring you don't miss any comments.
Acrobat will notify you when reviewers sign in and add their comments to your shared Provenance Images. You can also check the 'Shared by you' section in Acrobat. This area shows you the status of your shared documents and who has responded, so you can easily track progress.
'Share for Review' collects all comments into one file because it is designed to simplify the feedback process. This is much better than having separate files because it stops you from having to manually combine many different versions of your document. It ensures all feedback is in one place, making it easier to review, organize, and act on all comments without missing anything.
Yes, you can share your Provenance Images for review with anyone, even if they do not have Adobe Acrobat installed on their computer. Reviewers only need to sign in to their Adobe account (which is free to create) to view the document and add their comments through a web browser. This makes it easy for anyone to participate in the review process.