How can I add an 'APPROVED' stamp to my document?

Go to 'All tools' in Acrobat. Select 'Add a stamp' from the options. Choose 'APPROVED' from the standard stamps list. Click on the page where you want the stamp to appear.

If I want to use my company logo as a stamp, what file types can I use?

PDF files JPEG image files PSD (Photoshop) files AI (Adobe Illustrator) files DWG (AutoCAD Drawing) files

What is the difference between a standard stamp and a custom stamp?

Feature Standard Stamp Custom Stamp. Origin Pre-made options in Acrobat Created by the user Content Common words like 'APPROVED', 'DRAFT' Any image or text the user provides Flexibility Limited to built-in designs Highly flexible, can use own files (PDF, JPEG, etc.)

Stamp Accession Numbers in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Stamp accession numbers onto the batch of digitized items so they match our reference system:…+

Stamp accession numbers onto the batch of digitized items so they match our reference system: apply Bates numbers '[range=ACC2024-1001 through ACC2024-1020]' to the lower-right of each PDF page, save files, and update the accession log.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Reduce cataloguing errors by making the stamps clear and consistent: apply batch Bates…+

Reduce cataloguing errors by making the stamps clear and consistent: apply batch Bates numbering in the format [format=ACC2024-####] in the lower-right with a light opaque stamp that won't obscure text, verify sequence against the accession spreadsheet, and add a header with the collection title so volunteers can confirm items quickly.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open the PDF file you want to use as the base for your custom stamp in Acrobat.
2
Select the area where you want dynamic text (such as date or username) to appear and add a text field using the Prepare Form tools.
Best practiceUsing a text field instead of static text allows you to insert JavaScript for dynamic content.
3
Right-click the new text field and choose to open its Properties.
4
Go to the Actions tab in the Properties dialog.
5
Set the action to Run a JavaScript, then enter code to insert the current date or username (e.g., for date: event.value = util.printd('mm/dd/yyyy', new Date()); for username: event.value = identity.name;).
CautionThe username field uses the identity.name property, which must be set in Acrobat’s Preferences > Identity.
6
Save the PDF form with the dynamic field as a new file.
7
In Acrobat, go to the Stamp tool and choose to create a new custom stamp, selecting your saved PDF as the source.
8
Complete the custom stamp creation process, assigning a category and name.
9
Apply your custom stamp to a PDF; the dynamic text field will automatically populate with the current date or username each time it is placed.
Best practiceIf the dynamic field does not update, ensure JavaScript is enabled in Acrobat’s preferences.

In the appWith the API

When you use a custom stamp with a dynamic text field, Acrobat runs the JavaScript each time you place the stamp, updating the field automatically.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

StampTo put a mark or number directly onto the page, so it shows up when you print or share the document.ExampleYou stamp the word 'CONFIDENTIAL' across the top of a document before printing it.

AnnotationAn annotation is a note or mark added to a document, like a highlight or a stamp, without changing the original text.ExampleHe added an annotation to the PDF, circling a key sentence and adding a question mark.

Dynamic StampA dynamic stamp automatically fills in information like your name or the date when you place it.ExampleWhen you click to add the 'Approved' stamp, it automatically includes your name and the current date.

The real tasks

the one, listed here

Stamp accession numbers onto a batch of digitized items to match our institutional reference system.

FAQ

about this task

Go to 'All tools' in Acrobat.
Select 'Add a stamp' from the options.
Choose 'APPROVED' from the standard stamps list.
Click on the page where you want the stamp to appear.

A dynamic stamp is a special type of stamp that automatically fills in details like your name, the current date, and time. This information comes from your Identity preferences in Acrobat. It matters because it saves you time by not having to type these details manually for every stamp, ensuring consistency across documents marked with dates or names.

PDF files
JPEG image files
PSD (Photoshop) files
AI (Adobe Illustrator) files
DWG (AutoCAD Drawing) files

You should use a digital signature instead of a stamp when document authenticity is important because a stamp is only an annotation; it's like a sticker on the page. It does not provide cryptographic proof of who created it or if the document has been changed. A digital signature, however, uses encryption to verify the signer's identity and confirms that the document has not been altered since it was signed, providing legal proof.

Feature	Standard Stamp	Custom Stamp
Origin	Pre-made options in Acrobat	Created by the user
Content	Common words like 'APPROVED', 'DRAFT'	Any image or text the user provides
Flexibility	Limited to built-in designs	Highly flexible, can use own files (PDF, JPEG, etc.)

Stamp Accession Numbers

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help