Get through your day with an AI assistant

You don't paste 40 emails one by one. You paste the subject lines and senders, or forward a digest, and let it triage from that. The full text only matters for the ones you actually reply to.

1. Copy your inbox list — sender, subject, and first line each
2. Paste it and say 'sort into Reply Now, Reply Later, Ignore, and Delegate'
3. Ask it to draft first sentences only for the Reply Now pile
4. Handle those, then batch the Reply Later group after lunch

Generic plans happen because you gave it generic input. Feed it your real energy pattern, your fixed meetings, and how long things actually take you — not how long they should take.

1. Give it your fixed appointments with times locked
2. Tell it when your brain is sharp and when it's dead
3. List your tasks with your honest time estimate, not the optimistic one
4. Ask it to schedule hard thinking in your sharp hours and email in the dead ones
5. Tell it to leave one empty block for the fire that will start

The trick is not sounding needy or robotic. Give it the original message and how long it's been, and ask for a short nudge that gives the person an easy out — that gets replies.

1. Paste the original message and say how many days it's been
2. Ask for a two-line follow-up that references the original briefly
3. Tell it to add a specific yes/no question so replying is easy
4. Ask for one version that's warm and one that's more direct
5. Send the warm one first, save the direct one for a week later

Ten minutes is enough if you stop trying to read everything. Give it the invite, the last email thread, and what you want out of the meeting, and let it build you a one-page brief.

1. Paste the meeting invite and the most recent email thread
2. Say who's attending and what you want to walk out with
3. Ask for three talking points and two questions you should ask
4. Ask it to flag anything unresolved from last time
5. Read it once, then walk in

Dump your sent messages, Slack, and notes into it and ask it to pull out every commitment you made. You made more promises than you remember — that's the whole point.

1. Paste your sent emails and chat messages from the week
2. Ask it to extract every 'I'll' and 'I can' as a commitment
3. Have it list who you owe, what, and by when if a date was mentioned
4. Sort by deadline and flag the ones with no date attached
5. Send a quick update on anything you're going to miss

It's fast at the sorting, drafting, and summarizing — the stuff that eats your morning but doesn't need your judgment. The judgment is still yours, and pretending otherwise is how you send a confident email full of made-up details.

• It does: triage, first drafts, summaries, scheduling, reminders
• You do: the final decision, the relationships, the taste
• It's great at speed, bad at knowing what's actually important to you
• It will confidently invent a deadline you never mentioned
• Anything client-facing gets your eyes before it leaves
• The more context you give it, the less it guesses

Because it planned for a version of you who has no meetings, perfect focus, and eight uninterrupted hours. That person doesn't exist.

Feed it your real constraints — the school run, the 2pm slump, the fact that 'quick task' takes you an hour. A plan you'll actually follow beats a perfect one you won't.

Checking a draft takes two minutes. Writing it from scratch takes fifteen. The assistant isn't there to remove you — it's there to skip the blank page and the boring first 80%.

You go from creator to editor, and editing is faster and less draining. That's the whole trade.

Paste all 30 subject lines in, ask it to flag anything about the call and anything on fire, and ignore the rest until after. Prep the call first, batch the emails after.

Don't reply to everything now. The call is the thing with a hard time on it — protect that hour.

Write your angry version, paste it in, and ask the AI to keep the facts but strip every defensive and sarcastic line. Then ask it what the client actually wants underneath the anger.

Reply to the want, not the tone. That defuses it faster than any apology, and you didn't send the email you'd regret.

Dump the whole mess in — every request, every task, no filter — and ask it to name the one thing that, if done today, makes the rest quieter tomorrow. Then ask what genuinely breaks if you ignore the rest until Thursday.

Most of the noise isn't urgent, it just feels loud. Let it separate loud from important.

Both handle triage and drafting well. The difference shows up in tone and how they handle a long messy dump of context.

Switching tools all day is its own kind of tax. One good assistant that knows your patterns usually beats juggling three specialists, unless one job is a huge part of your week.

No, but it'll change the job. The typing and scheduling shrink; the reading-the-room, protecting-the-boss's-time, knowing-who-not-to-book stuff doesn't. That's the part nobody can paste into a prompt.

The EAs who thrive are the ones who let it take the grunt work and spend the freed hours on judgment. The ones who only ever did the grunt work should be paying attention.

Trust the sorting, verify the facts. It's reliable at 'this is more urgent than that' and unreliable at remembering a detail you only mentioned once — it'll fill the gap with a confident guess.

Spot-check the dates and names on anything that goes out the door. Two minutes of checking beats one embarrassing email with a meeting time it invented.