What it pays
Government survey numbers — not estimates, not ads.
Half of all Executive Secretaries and Executive Administrative Assistants in the U.S. earn more than $76,590 a year — the middle 80% land between $50,560 and $109,850. About 459,910 people in the U.S. do this work. Figures are for the U.S. occupation group “Executive Secretaries and Executive Administrative Assistants”. (U.S. Bureau of Labor Statistics survey, published 2025.) In India, Clerical support workers earn about ₹24,252 a month on average — around ₹2.9 lakh a year (government PLFS survey via ILOSTAT, occupation-family figure).
$76,590typical pay / year
459,910people in this work
$109,850+top 10% earn
₹2.9 lakha year in India (family avg)
Think you get this job?Six quick questions on how it really works — with a hint and the reason behind every answer.
Test yourself →The work, task by task
These are the real jobs-to-be-done, not a wish list. Each task shows where we found it, and the prompt underneath is written for that exact task.
Sending & sharing2
Manage schedules and calendars
+Manage Julianne Park's weekly schedule for next month: block focus time Monday, Wednesday, Friday mornings;…
Manage schedules and calendars
+Manage Julianne Park's weekly schedule for next month: block focus time Monday, Wednesday, Friday mornings; reserve back-to-back client call slots between 2–4pm only; share a live calendar view with COO Megan Patel and flag conflicts by Thursday each week.
The tools that do the workGoogle WorkspaceESCOjob descriptionsO*NETWikipedia
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Arrange travel
+Arrange travel for CFO Aaron Blake's London trip April 14–18: book refundable economy roundtrip timed around…
Arrange travel
+Arrange travel for CFO Aaron Blake's London trip April 14–18: book refundable economy roundtrip timed around his 10:00 meeting on April 15, secure a hotel within 10 minutes of Canary Wharf, add airport transfer and an itinerary summary for Aaron and his assistant by next Tuesday.
The tools that do the workGoogle WorkspaceESCOjob descriptionsWikipedia
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Keeping the record3
Maintain filing systems
+Reorganise the executive filing archive: move signed contracts from 2019–2022 into a secured confidential…
Maintain filing systems
+Reorganise the executive filing archive: move signed contracts from 2019–2022 into a secured confidential folder, index each by counterparty and expiry date, shred expired hard copies per retention policy, and send the indexed inventory to Legal and the CEO by Friday.
The tools that do the workMicrosoft ExcelESCOjob descriptionsWikipedia
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Prepare correspondence and reports
+Draft the monthly executive summary for the CEO: combine the board action log, Q1 budget variance, and three…
Prepare correspondence and reports
+Draft the monthly executive summary for the CEO: combine the board action log, Q1 budget variance, and three stakeholder email highlights into a two-page memo, run it past Finance Director Lina Cho for numbers and send final PDF to the leadership team by Tuesday morning.
The tools that do the workGoogle Docsjob descriptionsO*NETWikipedia
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Gather and compile data for reports
+Gather data for the Q2 leadership report: pull headcount by department, current project statuses, and…
Gather and compile data for reports
+Gather data for the Q2 leadership report: pull headcount by department, current project statuses, and budget-to-date figures, reconcile any discrepancies with HR and Finance, then compile a single spreadsheet and a one-page dashboard for the CEO by next Wednesday.
The tools that do the workMicrosoft ExcelGoogle DocsO*NETWikipedia
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Coordinate1
Organise meetings
+Organise next Tuesday's leadership meeting for CEO Marta Ruiz: confirm room and A/V, lock agenda with five…
Organise meetings
+Organise next Tuesday's leadership meeting for CEO Marta Ruiz: confirm room and A/V, lock agenda with five presenters and 10-minute slots, send calendar invites with pre-read materials to the leadership team, and collect dietary needs for the catered lunch by end of day Friday.
The tools that do the workGoogle WorkspaceESCOO*NET
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The daily work16
File and retrieve corporate documents, records, and reports.
+File the signed board minutes, the Q2 financial report, and the employment contracts into the corporate…
File and retrieve corporate documents, records, and reports.
+File the signed board minutes, the Q2 financial report, and the employment contracts into the corporate records system under Company Records > Governance, then retrieve the 2019 audit file, confirm access permissions, and deliver both PDFs to Miriam and legal counsel by Thursday noon.
The tools that do the workAdobe AcrobatO*NET
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Process payroll information.
+Assemble the payroll packet for July with approved timesheets, expense reimbursements, and the salary change…
Process payroll information.
+Assemble the payroll packet for July with approved timesheets, expense reimbursements, and the salary change log, validate totals against the payroll worksheet, flag discrepancies to Raj before processing, and upload the final packet to payroll for the Friday run.
The tools that do the workMicrosoft ExcelIntuit QuickBooksO*NET
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Interpret administrative and operating policies and procedures for employees.
+Summarise the remote work and expense policies into a one-page FAQ for staff, highlight approval steps and…
Interpret administrative and operating policies and procedures for employees.
+Summarise the remote work and expense policies into a one-page FAQ for staff, highlight approval steps and contact points, circulate it to all employees with a request for questions, and book a 30-minute Q&A with HR next Wednesday.
The tools that do the workGoogle DocsO*NET
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Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
+Map current calendar, approval and expense workflows, note bottlenecks and duplicate reports, propose three…
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
+Map current calendar, approval and expense workflows, note bottlenecks and duplicate reports, propose three concrete changes to shorten approvals and reduce manual reporting, then send the findings and recommendations to Sam and Finance by Monday COB.
The tools that do the workMicrosoft ExcelO*NET
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Order office supplies
+Check current stock of stationery, toner, and kitchen supplies against last month's usage, place orders to…
Order office supplies
+Check current stock of stationery, toner, and kitchen supplies against last month's usage, place orders to restock to the approved par levels using preferred vendors, notify facilities and charge purchases to account 6120, and confirm delivery date by Friday.
The tools that do the workGoogle Workspacejob descriptions
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Handle incoming and outgoing communications
+Triage the inbox, flag urgent client and board messages, respond with acknowledged timelines for routine…
Handle incoming and outgoing communications
+Triage the inbox, flag urgent client and board messages, respond with acknowledged timelines for routine requests, forward media and legal queries to Communications and Legal respectively, and log outgoing correspondence in the communications register each afternoon.
The tools that do the workGoogle WorkspaceWikipedia
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Manage confidential information
+Compile the CEO's confidential briefings and supplier contracts, classify each by sensitivity, encrypt…
Manage confidential information
+Compile the CEO's confidential briefings and supplier contracts, classify each by sensitivity, encrypt high‑sensitivity files, store them in the executive secure folder, and send a notice to Sarah and Tom that the archive is ready for review only.
The tools that do the workGoogle WorkspaceWikipedia
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Prioritize and manage multiple tasks
+List all upcoming deadlines and meetings for next week, rank them by executive priority and external…
Prioritize and manage multiple tasks
+List all upcoming deadlines and meetings for next week, rank them by executive priority and external commitment, block calendar time for top three, and email the updated plan and a one‑page task list to Priya and Marcus.
The tools that do the workMicrosoft ExcelGoogle WorkspaceWikipedia
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Train staff members
+Draft a one‑hour onboarding session for new assistants covering confidentiality rules, calendar standards,…
Train staff members
+Draft a one‑hour onboarding session for new assistants covering confidentiality rules, calendar standards, and expense process, attach the policy cheat sheet, schedule the session for next Thursday, and invite Emilia, Jordan, and Luis.
The tools that do the workGoogle WorkspaceESCO
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Communicate in other languages
+Translate the executive summary and three talking points into Spanish and French, review for tone and…
Communicate in other languages
+Translate the executive summary and three talking points into Spanish and French, review for tone and formality suitable for ministers, then send the translations to Ana and Marco with a request for final sign‑off by Wednesday.
The tools that do the workGoogle DocsESCO
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Answer phone calls and emails
+Answer incoming phone calls and triage emails for Sarah Patel and the leadership inbox, take concise messages…
Answer phone calls and emails
+Answer incoming phone calls and triage emails for Sarah Patel and the leadership inbox, take concise messages when unavailable, flag anything urgent to the CEO and schedule follow-ups by end of day, keeping all content confidential.
The tools that do the workGoogle Workspacejob descriptionsO*NET
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Handle incoming and outgoing mail
+Receive physical and courier mail, log each item in the central records log, scan and route confidential…
Handle incoming and outgoing mail
+Receive physical and courier mail, log each item in the central records log, scan and route confidential packages to Priya in Legal within two hours, and prepare outgoing shipments with tracking for vendor invoices due Friday.
The tools that do the workApple macOSjob descriptionsO*NET
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Coordinate with other departments
+Coordinate with Finance, Legal, and Facilities to finalize the boardroom AV setup and catering for next…
Coordinate with other departments
+Coordinate with Finance, Legal, and Facilities to finalize the boardroom AV setup and catering for next Tuesday, confirm costs and dietary needs with Finance by Wednesday, and update managers on any access restrictions.
The tools that do the workGoogle WorkspaceO*NETWikipedia
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Draft and edit documents
+Draft and edit the two-page investor update and the attached one-page financial summary, run spelling and…
Draft and edit documents
+Draft and edit the two-page investor update and the attached one-page financial summary, run spelling and consistency checks, then send the drafts to Michael and Priya for review with tracked changes by Thursday noon.
The tools that do the workGoogle Docsjob descriptionsWikipedia
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Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
+Order office supplies to replenish staples and coffee by Friday, reconcile last month’s petty expenditures in…
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
+Order office supplies to replenish staples and coffee by Friday, reconcile last month’s petty expenditures in the records database, and update the vendor contact list so managers can approve purchases quickly.
The tools that do the workMicrosoft ExcelIntuit QuickBooksO*NET
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Greet visitors and determine whether they should be given access to specific individuals.
+Greet visitors at reception, verify their appointment with the meeting owner, check photo ID when required,…
Greet visitors and determine whether they should be given access to specific individuals.
+Greet visitors at reception, verify their appointment with the meeting owner, check photo ID when required, and refuse or escalate access requests that conflict with the CEO’s schedule or security policy.
The tools that do the workApple macOSO*NET
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Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses
Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses