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Archive completed tasks or projects

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskArchive the 'Client Onboarding - Project Alpha' project now that it's complete, and move all…+
Archive the 'Client Onboarding - Project Alpha' project now that it's complete, and move all its associated tasks to the 'Completed Projects 2023' section.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptWe've got a backlog of completed projects from the last quarter. Before I archive them, make…+
We've got a backlog of completed projects from the last quarter. Before I archive them, make sure they're properly tagged with their completion date and client name. I need to be able to pull reports later on client success metrics without digging through old, active lists.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI just closed out the 'Q2 Marketing Campaign' project, but I'm unsure if I should archive it…+
I just closed out the 'Q2 Marketing Campaign' project, but I'm unsure if I should archive it immediately or keep it active for a few more weeks.
I just closed out the 'Q2 Marketing Campaign' project, but I'm unsure if I should archive it immediately or keep it active for a few more weeks. The client is notoriously slow with final approvals, and I'm afraid if I archive it now, I'll lose visibility on any last-minute requests, but keeping it active clutters my dashboard. What's the likely diagnosis of this hesitation, and what's the best next move to ensure I don't miss anything while keeping my workspace clean?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternMy project list is always cluttered with completed work, making it hard to focus on what's…+
My project list is always cluttered with completed work, making it hard to focus on what's active and urgent.
My project list is always cluttered with completed work, making it hard to focus on what's active and urgent. I spend too much time scrolling past old projects that are technically done but haven't been properly put away. What habit should I change to regularly clear out completed projects without losing important historical data or the ability to quickly reference past work?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.