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Merge duplicate tasks

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts
See the prompt↓All Asana tasks

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskMerge the two 'Review Q3 Metrics' tasks – the one assigned to David and the one to Maria – into…+
Merge the two 'Review Q3 Metrics' tasks – the one assigned to David and the one to Maria – into a single task under David’s name, keeping all comments.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptI've noticed a few redundant 'Draft social media copy' tasks across different marketing…+
I've noticed a few redundant 'Draft social media copy' tasks across different marketing projects. Find all instances of 'Draft social media copy' that seem like duplicates and suggest which ones to merge based on their descriptions and due dates, so we can consolidate efforts.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI have two identical tasks for 'Client Kickoff Meeting' appearing in both the sales and project…+
I have two identical tasks for 'Client Kickoff Meeting' appearing in both the sales and project initiation phases, and I'm not sure which one has the most up-to-date information.
I have two identical tasks for 'Client Kickoff Meeting' appearing in both the sales and project initiation phases, and I'm not sure which one has the most up-to-date information or whether they should even be separate. I'm afraid of losing key details or confusing the team. What's the likely diagnosis here, and what's the best next move to ensure we only have one accurate source of truth for this meeting?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI often find myself with multiple tasks that are essentially the same thing, just named…+
I often find myself with multiple tasks that are essentially the same thing, just named slightly differently.
I often find myself with multiple tasks that are essentially the same thing, just named slightly differently, which clogs up our project boards and makes reporting messy. This makes it hard to get a clear picture of what's truly outstanding. What habit should I change to proactively identify and consolidate these duplicates before they become a problem?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.