Organize and maintain historical collections

I need the donor and accession sheets for the medieval manuscript collection sent to Registrar Anna Ruiz and Curator Mark Lewis for signatures, with Registrar first and a hard deadline of next Friday. Check that each record has provenance notes, acquisition date, physical condition, and attached TIFF before you send. If any field is missing, list which item and which field and pause the send.

Before I circulate the updated inventory to the archive team, make it easy for a curator to assess gaps: show total items and recent accessions at the top, highlight items with missing provenance or condition reports in yellow, make accession numbers clickable to open the TIFF, and flag any entries added in the last six months for review. Also surface the three oldest unprocessed donations.

We just imported 72 new accessions from the community donation drive and many records have inconsistent dates and missing provenance notes. I am the collections manager and worried about legal gaps if we approve them as-is; Curator Mark expects a clean list by Tuesday and Registrar Anna will not sign off on anything with missing provenance. I cannot tell which donors provided substantiating paperwork and which entries were free-texted by volunteers. What is the most defensible next step to get a curatable, signable inventory by Tuesday?

Every season we spend hours fixing accession spreadsheets: volunteers enter donors differently, TIFF links break, and provenance notes are incomplete. It costs credibility with curators and delays cataloguing. I want one habit change that reduces rework and preserves legal provenance. What procedure or small change should I start this month so submissions arrive consistent and I stop firefighting these lists?