◆ Figma

Manage team members

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts
See the prompt↓All Figma tasks

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskAdd Sarah Jenkins from the content team as an editor to the 'Website Redesign' project and…+
Add Sarah Jenkins from the content team as an editor to the 'Website Redesign' project and invite her to the #web-redesign Slack channel. She needs to start today.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore the new intern, Alex, starts next Monday, set him up with appropriate access to all…+
Before the new intern, Alex, starts next Monday, set him up with appropriate access to all active client projects. Ensure he can view everything but only edit files in the 'Training & Onboarding' folder to avoid accidental changes.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI just got an email from the CEO asking why an external vendor, who finished their contract…+
I just got an email from the CEO asking why an external vendor, who finished their contract last week, still has full edit access to our core product files.
I just got an email from the CEO asking why an external vendor, who finished their contract last week, still has full edit access to our core product files. I thought I removed them. I'm afraid of a security breach and looking incompetent. What's the fastest way to review all external user permissions across all projects and revoke access for anyone no longer needed, without disrupting active team members?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI often find myself scrambling to adjust permissions for new hires or departing team members,…+
I often find myself scrambling to adjust permissions for new hires or departing team members, leading to security risks or access delays.
I often find myself scrambling to adjust permissions for new hires or departing team members, leading to security risks or access delays. This always creates last-minute stress. What habit should I change in how I manage team member access to ensure a smoother, more secure onboarding and offboarding process, especially for contractors and temporary staff?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.