◆ Figma

Manage team permissions and roles

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskGive Maya edit access to the 'Marketing Website Redesign' project and make sure she can invite…+
Give Maya edit access to the 'Marketing Website Redesign' project and make sure she can invite other viewers, but not editors, to the file. Set her role to 'Can edit' and 'Can share'.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I add the new freelance designer to the 'Mobile App Flow' project, set up a default…+
Before I add the new freelance designer to the 'Mobile App Flow' project, set up a default permission group for external contractors. They should be able to view and comment, but not edit anything or invite others. I need to protect the core files.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI just shared the 'Q3 Campaign' file with our new intern, thinking he just needed to view it.…+
I just shared the 'Q3 Campaign' file with the new intern and now I'm worried he has too much access.
I just shared the 'Q3 Campaign' file with our new intern, thinking he just needed to view it. Now I'm worried he might have edit access and could accidentally mess up the master components. I can't afford a mistake before the Friday presentation. What's the quickest way to check his exact permissions and dial them back to 'Can view' without him noticing?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI keep losing an hour every week manually setting up individual permissions for new hires and…+
I constantly spend too much time manually adjusting permissions for new hires and contractors.
I keep losing an hour every week manually setting up individual permissions for new hires and external vendors across multiple projects. It's tedious and prone to errors. What's a better habit for managing access so I can quickly onboard people with appropriate, secure roles without having to remember every single setting each time?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.