◆ Figma

Manage team tasks

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskUpdate the 'Marketing Website Redesign' project to show Sarah as the lead designer and move it…+
Update the 'Marketing Website Redesign' project to show Sarah as the lead designer and move it to the 'In Review' column. Send a notification to the whole team that it's ready for their feedback by end of day Friday.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I update the 'Mobile App Flow' project, look at the recent comments and activity.…+
Before I update the 'Mobile App Flow' project, look at the recent comments and activity. Suggest how to best group the open feedback and critical bugs so we can prioritize them for the next sprint review with Alex and the development team.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentWe just presented the new onboarding experience to the client, and they're pushing back hard,…+
The client just pushed back hard on the latest design iteration for the 'Onboarding Experience' and I'm not sure if it's a fundamental disagreement or just a misunderstanding of the new user flow.
We just presented the new onboarding experience to the client, and they're pushing back hard, specifically on the simplified sign-up steps. I feel like we addressed their previous concerns, but now they're saying it's too minimal. I can't tell if they genuinely dislike the direction or if I've failed to explain the user benefits clearly enough. What's the likely diagnosis here, and what's the best next move before our follow-up call on Thursday?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI keep getting pulled into urgent, last-minute design changes for existing projects, often from…+
I keep getting pulled into urgent, last-minute design changes that derail my sprint work and delay other projects.
I keep getting pulled into urgent, last-minute design changes for existing projects, often from different stakeholders, which completely derails my planned sprint work. This constant firefighting means I'm always behind on new feature designs and feel like I'm losing credibility with the product team. What habit should I change to better protect my focus and manage these unexpected demands without becoming a bottleneck myself?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.