◆ Figma

Organize project files

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskConsolidate the product files into a single project folder and apply our team naming…+
Consolidate the product files into a single project folder and apply our team naming convention. Move the current mobile flows into Mobile > Auth and Web > Dashboard into Web > V2, tag stale files as ARCHIVE with the quarter and owner, and share edit access only with the design team. Confirm with Elena in design ops once the reorganization is complete.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I rearrange everything, make it fast for reviewers to find what matters. Surface the…+
Before I rearrange everything, make it fast for reviewers to find what matters. Surface the active file for each product line at the top, display owner and last‑updated time, flag any files that haven't been edited in three months, and make a clear path to reach archived versions so stakeholders can still reference older work without cluttering the main view.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentMarketing asked me for the live homepage prototype and opened an old copy that did not have the…+
Stakeholders can’t find the live file
Marketing asked me for the live homepage prototype and opened an old copy that did not have the new hero layout. They’re now briefing the wrong direction to the agency. I’ve got multiple copies named similar things across projects and I don’t know which one is the single source of truth. What’s the most reliable way to establish and communicate the canonical file so stakeholders stop using stale copies?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternWe keep duplicating files and people pull old versions from different folders; it costs the…+
File chaos wastes time each week
We keep duplicating files and people pull old versions from different folders; it costs the team hours every week and damages our credibility with product and marketing. What organizational rules, permission models, and simple naming conventions should I institute so the design files stay discoverable and the team stops creating shadow copies?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.