The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+Send the latest invoice PDF attached to Lucia in accounts payable now, subject 'Invoice 2041 —…
Execute — do the immediate task
+Send the latest invoice PDF attached to Lucia in accounts payable now, subject 'Invoice 2041 — March services', and confirm the attachment is the three-page PDF named Invoice_2041_Mar.pdf before you hit send.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Improve — make it easier to accept
+Before sending the invoice PDF to Lucia, make approval immediate: attach the three-page…
Improve — make it easier to accept
+Before sending the invoice PDF to Lucia, make approval immediate: attach the three-page Invoice_2041_Mar.pdf, state the total due and due date in the first line, and call out any variance from prior invoices. If anything could cause a hold, flag it so she can resolve it without searching the file.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+I am about to email Invoice_2041_Mar.pdf to Lucia in accounts payable but I just remembered we…
Decide — diagnose the stuck moment
+Attachment might be wrong version
I am about to email Invoice_2041_Mar.pdf to Lucia in accounts payable but I just remembered we revised page three yesterday. I’m not sure the file attached is the updated one. Lucia needs the exact three-page PDF to process payment by Monday. Should I stop and confirm the file version now or send what I have and follow up with the corrected file?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Become — change the pattern
+I repeatedly send the wrong invoice versions to accounts payable and then spend hours correcting…
Become — change the pattern
+I keep sending wrong attachments and apologizing
I repeatedly send the wrong invoice versions to accounts payable and then spend hours correcting the mistake and losing trust. I want fewer re-sends and faster payments. What concrete habit should I adopt when attaching files so the right document goes out the first time?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Next to this one
Other email work people do in Gmail.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.