Set up email forwarding

Set up email forwarding in Gmail — with the four heights of help laid out: do it now, make it easier for the next person to accept, work out the right move when you are stuck, and learn the pattern so it stops coming back.

4prompt heights
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The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

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My support inbox needs to forward every incoming message to the escalation queue at…
My support inbox needs to forward every incoming message to the escalation queue at escalation@company.com and keep a copy here for audit. Forward only emails sent to support@company.com, preserve attachments, and do not forward auto-replies or messages from internal addresses. Confirm the forwarding works by sending a test ticket from alice@example-customer.com and report back by Friday.

Improve — make it easier to accept

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Before I turn on forwarding from support@company.com to escalation@company.com, make it…
Before I turn on forwarding from support@company.com to escalation@company.com, make it low-friction for the team to verify delivery: show where to check the forwarded copy in the original inbox, list which common auto-reply headers to exclude, and flag whether forwarding will break any existing filters that route to the triage label.

Decide — diagnose the stuck moment

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I enabled forwarding from support@company.com to escalation@company.com and immediately got nervous…

I just enabled forwarding and I'm not sure if internal alerts will loop.

I enabled forwarding from support@company.com to escalation@company.com and immediately got nervous about internal monitoring emails creating loops. The people involved are me, the on-call engineer Tom, and the escalation queue owner Priya; I can't see how the monitoring system tags its messages. What's the likely problem and the safest next step to verify and stop loops without turning forwarding off for customers?

Become — change the pattern

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Over the last year we repeatedly set simple forwards during incidents and later found gaps in…

Forwarding gets set quickly but later audit shows gaps.

Over the last year we repeatedly set simple forwards during incidents and later found gaps in attachments, missed auto-replies, or duplicated alerts. Which habit should we change so forwards are reliable and auditable—one configuration checklist, a test email routine, or a change review—and what exact steps should that habit include?

Next to this one

Other email work people do in Gmail.

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map

Same library, five ways in.