Set out-of-office hours

Before marking the design team as out-of-office for August 10–16, make it easy for approvers: surface meetings during that range that will be auto-declined and list external guests who may need rescheduling. Highlight any all-hands or client demos and recommend which meetings to keep with a delegate and which to cancel outright.

I applied out-of-office for August 10–16 and a few client stakeholders received decline notices with no delegate. I’m worried this looks unprofessional and I don’t know which meetings must be covered. What’s the likely fall-out, and what immediate steps should I take to offer delegates or undo declines for the most critical events?

When teams book collective leave, we repeatedly scramble to find delegates, resend invites, and rebuild goodwill with clients. Where are we consistently failing in planning, and what two simple processes should the scheduling owner implement to reduce emergency cover and keep client relationships steady?