Track who viewed the document — AI Prompts for Google Docs

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

I need to know who looked at the RFP draft. Turn on view tracking for the document and list who…

I need to know who looked at the RFP draft. Turn on view tracking for the document and list who viewed it this week, including date and time if possible. If some reviewers haven’t opened it by Friday, flag them so I can send a reminder.

Improve — make it easier to accept

Before I share this with procurement, surface viewer visibility so approval is easy: add a header…

Before I share this with procurement, surface viewer visibility so approval is easy: add a header that shows who has viewed the document and when, highlight any key reviewers who haven’t looked yet, and add a note recommending who to nudge first so the review completes before Wednesday.

Decide — diagnose the stuck moment

I shared the RFP draft with Sara Kim in procurement and the finance team this morning, but I don’t…

I shared the doc but I don’t know whether the procurement lead opened it

I shared the RFP draft with Sara Kim in procurement and the finance team this morning, but I don’t see any confirmation. I’m worried Sara hasn’t opened it and the review deadline is Wednesday. What’s the best direct message to send Sara that checks opening without sounding accusatory, and how else can I confirm she saw the document?

Become — change the pattern

On every review cycle someone assumes others have read the doc and approvals get delayed. What…

We repeatedly miss who actually reviewed our drafts

On every review cycle someone assumes others have read the doc and approvals get delayed. What routine should I build so I reliably know who viewed each draft (and when) and can escalate reviewers who haven’t opened it within 48 hours?

Next to this one

Other word processor work people do in Google Docs.

Set document margins and orientation Set viewing or editing permissions Share document with others Spell check and grammar suggestions Suggest edits (track changes)Undo and redo changes Update table of contents Use headings for structure Use keyboard shortcuts Use translation tools

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

The rest of the map

Same library, five ways in.

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