Set viewing or editing permissions — AI Prompts for Google Docs

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

Restrict the research brief so the policy team can comment but not edit, and grant Alex, the…

Restrict the research brief so the policy team can comment but not edit, and grant Alex, the communications lead, edit rights so he can incorporate graphics. Apply those permissions now and confirm with Alex and the policy lead before 3pm today.

Improve — make it easier to accept

Before I lock permissions, make it obvious who can do what: put a short permission legend at the…

Before I lock permissions, make it obvious who can do what: put a short permission legend at the top of the doc, explain why some sections are edit-locked, and highlight any paragraphs that will be locked to edits so reviewers aren’t surprised.

Decide — diagnose the stuck moment

I changed the permissions so only Alex and Priya are editors but several stakeholders say they…

I set editors but people report they can’t leave comments.

I changed the permissions so only Alex and Priya are editors but several stakeholders say they can’t leave comments. I’m worried I misapplied a setting that blocks commenting and I can’t tell who needs full comment rights. What likely permission is blocking comments and what precise change will restore commenting for the stakeholders without opening edit access?

Become — change the pattern

Every quarter we lock down documents to protect drafts and then scramble when stakeholders can’t…

We repeatedly misconfigure sharing and block needed feedback.

Every quarter we lock down documents to protect drafts and then scramble when stakeholders can’t comment or add figures. Where do we consistently make mistakes — default permission choices, lack of a sharing checklist, or unclear roles — and which single habit, applied to every draft, will prevent both accidental exposure and lost feedback?

Next to this one

Other word processor work people do in Google Docs.

Publish to the web Rename a document Resolve comments Search within a document Set document margins and orientation Share document with others Spell check and grammar suggestions Suggest edits (track changes)Track who viewed the document Undo and redo changes

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

The rest of the map

Same library, five ways in.

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