Send form via email

Send the 'Course feedback' form to the students list and copy department admin. Use the class email list I used last week, set the deadline for Friday at 5pm, and include a brief note saying I need results for the meeting; check the message and recipient list for accuracy before sending.

Before I email the form to students, make it easy to get a high response rate: write a two-line subject that names the course and incentive, place the deadline and expected time-to-complete in the top of the message, and call out one question students often find confusing. Flag any recipients who were added after last week's mail as a likely source of bouncebacks.

I scheduled the form to be emailed to the class but I'm not sure whether graduate TAs and the lab section list were included. The program director will ask tomorrow. I don't know if I selected the right list or if the scheduled job failed. What quick checks can I run to confirm who will receive the email and to resend only to missed recipients if needed?

Over several terms my form emails either miss part of the class or send duplicate invites, creating confusion and extra follow-up. This eats into my prep time and makes me look disorganized. What one habit and one naming convention should I adopt so sends are accurate and predictable?