Require sign-in for respondents — AI Prompts for Google Forms

3 ready prompts

Written for the moment this actually comes up.

Execute — do the immediate task

Require sign-in so only staff with our district accounts can respond. Restrict the form to users…

Require sign-in so only staff with our district accounts can respond. Restrict the form to users with emails at district.edu and block anonymous responses. Ensure the Collect email addresses option is enabled and that response editing is disallowed. Confirm the restriction applies whether respondents open the form inside the intranet or off-site.

Improve — make it easier to accept

Before sending this to the admin team, make it clear why sign-in is required and lower friction.…

Before sending this to the admin team, make it clear why sign-in is required and lower friction. Add a short note explaining 'You must sign in with district account to ensure confidentiality' on the first screen, enable automatic email collection so they don't type addresses, and surface a troubleshooting note for staff who use personal devices and see an access error.

Become — change the pattern

I keep enabling sign-in only after some responses arrive, then have to reconcile anonymous entries…

I flip sign-in on after responses have already been collected

I keep enabling sign-in only after some responses arrive, then have to reconcile anonymous entries with staff lists. That pattern creates missing identifiers and mistrust. Which habit should I change so sign-in is set before distribution, and what two operational steps will prevent accidental open-access publication in the future?

Next to this one

Other forms and surveys work people do in Google Forms.

Limit to one response per person Manage form permissions and access Preview form as respondent Rename the form title Reorder questions Restore deleted form or version Schedule form open/close dates Send automatic confirmation emails Send form via email Set a question as required

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

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