Create a contact — AI Prompts for Microsoft Outlook

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

I need a new contact for Jordan Morales, Supply Chain Manager at HarborTextiles. Add his direct…

I need a new contact for Jordan Morales, Supply Chain Manager at HarborTextiles. Add his direct line 415-555-0192, mobile 415-555-0123, jordan.morales@harbortextiles.com, office address 220 Market St, Suite 400, San Francisco CA 94105, and note that he handles inbound freight and prefers calls after 10 a.m.; tag him under Procurement and set a working hours calendar reminder for 9 a.m. next Monday to follow up.

Improve — make it easier to accept

Before I save Jordan Morales as a contact, make it easy for an assistant or a buyer to act: surface…

Before I save Jordan Morales as a contact, make it easy for an assistant or a buyer to act: surface his direct line and mobile at the top, put his role and company on one line, add the office address clearly, and create two clickable actions — one to call his mobile and one to email him. Flag any missing info that would slow a procurement review (fax, alternate approver).

Decide — diagnose the stuck moment

I collected Jordan Morales’ card after a tense supplier call; he said he handles inbound freight…

I just met Jordan at a supplier review and scribbled his details on a business card.

I collected Jordan Morales’ card after a tense supplier call; he said he handles inbound freight and asked me to follow up about lead times. I am unsure which number he prefers and whether his assistant should be copied. What’s the likely best way to record him so buyers can act immediately, and what single follow-up action should I schedule now?

Become — change the pattern

We keep adding supplier contacts like Jordan Morales without tagging role, preferred times, or next…

Contacts get added quickly but later lack context and reminders.

We keep adding supplier contacts like Jordan Morales without tagging role, preferred times, or next actions; procurement people later waste time hunting numbers. What habit should we change so every new contact is usable within 48 hours and triggers the right follow-up? Recommend one routine change and a simple field set to enforce.

Next to this one

Other email and calendar work people do in Microsoft Outlook.

Attach a file to message Cancel a meeting Check new email Compose a new message Configure email signatures Create a folder Create a task from email Create an email rule Create an email template Decline meeting invitation

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

The rest of the map

Same library, five ways in.

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